minutes (12/5/20)
LGBT+ Association Meeting
Date: 12/5/20
Time: 6:20 pm
Location: Online
ATTENDEES
Members
Ben Tyerman
Kate Hilton-Balfe
Maria Kravchenko
Francesca Fiorentini
Allen Drews
Olivia Gleave-Donlan
Amanda Ong
Apologies
Erica Chan
Stephen Lau
Jai Bhardwaj
Ariyike Oyelola
ORDERS OF BUSINESS
ben: need to work out how to hand over and elect people
allen: how did it work last year?
ben: voted to have online elections, but that was gotten rid of last election, president was elected online but every other role is in person
fran: can choose if online or in person? unsure, but unprecedented times it is unlikely that it will be too strict
ben: who will be here next term?
[maria, allen, and amanda affirmed]
ben: first need to work out how to switch over, have asked the other association presidents but have not gotten a reply, there is an online assembly at some point
online elections the last time were through the dsu website, may do that again, not sure
maria: but presumably, best not to have it in a private call as it may be accused of being undemocratic
fran: online without even a hust might be best, maybe type out a hust cause not everyone is going to be able to do a recording, do a bog sheet (manifesto)
[break to discuss manifestos in different colleges]
ben: usually elections are held online, only vote in your own association
kate: should probably make clear about that fact
allen: who from the dsu do we have to contact?
ben: amelia? if not, we'll contact jon. could ask sam how it was done last year
allen: sam was president last year?
ben: yes they were. we’re in an unprecedented times we can just do it online, should not be any backlash
fran: at the most we could even elect standing positions and have an election later
kate: reps? maybe no reps until people elect them
ben: what are the exec positions
[listed following the constitution]
allen: is liv leaving? she has to transfer all the social media accounts
ben: how is welfare @maria
maria: last thing we posted was mental health campaign, left them my email and they responded which is good, not very active, might be a good idea to create new accounts next year because the current ones are not working
ben: agreed, mine is not working as well, have to make new accounts
kate: would we make them durham accounts?
maria: current ones are gmail
kate: gmail stopped working
ben: make new ones
amanda: need to update the emails on facebook
fran: yes, facebook, website, and business cards
allen: fran you have the financial details?
fran: yes, do not have access to the bank accounts, just issue refunds, will write a document for the replacement
[break to discuss finance]
ben: we have quite a lot left over to hand over to the next exec
ben: next thing, online elections will message sam and amelia to see what’s going on, will message the association group chat as well, have a liberation conference on zoom will discuss more about that when there are more details
[break to discuss conference]
ben: what can we do online? just what maria is doing
maria: yup, will get the email down
ben: yup
ben: general housekeeping?
kate: before we handover, we need to make a what is the role kinda thing
ben: yup will do that
kate: and try and publicize it a lot since now people have more time and will run for more things
kate: also is there anything we can do after exams? there was an online osbournes?
fran: yeah
ben: we can advertise an online exam
kate: something to celebrate end of exams
[affirmed]
[liv joins]
ben: [recap of what we’ve discussed]
liv: did the SU have a vote for elections online?
ben: yes, and they got of rid of it
[break to discuss assembly]
ben: does anyone have anything else to mention?
[negative]
[break to discuss haircuts]
ben: liv is there anything? have we had any facebook messages?
kate: someone asked us to share sth, we said we would but forgot
ben: forgot, but will share
kate: we can share it now
ben: does anyone know anyone who wants to run for the role?
fran: may know of one person but not sure
ben: ok, so we will do online elections
[break to discuss tea]
[end of meeting]