20/10/21

minutes (20/10/21) 

LGBT+ Association Meeting

Date: 20/10/21

Time: 7pm

Location: Online


ATTENDEES

Members

  1. Peter

  2. Ash

  3. Amanda 

  4. Keir

  5. Kirsty

  6. Nicol

  7. Alicia

  8. Caity


Apologies

  1. Mal

  2. Ainsleigh

  3. Jack

  4. Cara


ORDERS OF BUSINESS

Reports

Amanda

  • finances from the tent event: we are not going to be charged for it, the SU is settling it now and we can carry on like the charge isn’t there


Craft Tie Dye Social

  • this saturday (23rd Oct) 6pm set up and start at 630

  • to run from 630 to 8

  • doing tye dying, alicia’s friend knows about it and will be helping to guide us throughout the process

  • to get reimbursement for the cost of the supplies, alicia is to send the receipts to kirsty and she will process them

  • need to pre soak the clothes and alicia will leave a collection box in the SU, maybe reception will allow if we ask 

  • this is replacing the 5 random freshers meet up


Karaoke Social

  • majority of it is sorted

  • booked room from 9pm - 10:30pm in Kingsgate on Monday, but we will probably run the event from 9pm - 10pm as people will probably want to head to Osbournes after and it has been pretty crowded

  • alicia will be there early to set up

  • we can also make it a games night in conjuction as it shouldn’t take too much work to merge the two

  • amanda to check if have board games in the association room tomorrow to work out what there is

  • this will be also advertised as the 5 random freshers event

  • keir to match up and send out email

  • in order to avoid awkwardness and make the event run more smoothly, we can ask people to talk beforehand 


Rocky Horror

  • alicia’s college (mary) allowed us to use their dining hall on 1st nov, but because the bar is being run from the dining hall, other people who aren’t in the lgbt community who may walk in and out of the room still

  • this was discussed and the consensus was that it will be fine as people are unlikely to linger when an event is going on

  • bar opens at 8pm, so we will start later 

  • rocky horror is 1h40 finish at roughly 9:40pm - 10pm

  • it is about 20 min walk from mary’s to osbournes

  • alicia to email college 


Coffee Social

  • need a rota

  • maybe to bring some snacks

  • there is tea, coffee, and hot chocolate in the association room but no mugs


Safe Sex Supplies

  • there was a discussion on how to handle delivery

  • normally, if you can come and collect to collect from the welfare drop ins, people can also collect during socials potentially

  • the plan currently is for peter and nicol to make the form and work out what options to put on

  • not likely to do postal delivery as it is not very feasible or practical 

  • there can also be an option on the forms to have an identifier to put on the bag so we know whose is whose and there will be no mix ups