minutes (22/6/20)
LGBT+ Association Meeting
Date: 22/6/20
Time: 11am
Location: Online
ATTENDEES
Members
Ben Tyerman
Kate Hilton-Balfe
Maria Kravchenko
Stephen Lau
Erica Chan
Allen Drews
Ariyike Oyelola
Jonah Graham
Fliss Barrows
Megan Hogg
Amy Rees
Scott McCarter
Peter Kissack
Anne Sim
Freddy Sperring
Amanda Ong
Apologies
Olivia Gleave-Donlan
Francesca Fiorentini
Jai Bhardwaj
ORDERS OF BUSINESS
ben: handover meeting, who here doesn’t have the person that is succeeding them?
[scott, megan, and fliss]
amanda: this is just a general handover meeting, does anyone have any questions?
fliss: does anyone know who to send out the emails to for the parenting scheme?
[unsure, to message kate]
jonah: when do we actually take over?
amanda: officially after this meeting
jonah: a bit anticlimactic
ben: do you have any questions jonah?
jonah: want to find a way to talk to the colleges
ariyike: i think kate made a group chat with the lgbt reps, so that will be a good place to start
ben: in terms of the exec, have you guys thought how things might run in the first term?
jonah: probably organize a meeting with a list of what we want to do
allen: we have to transfer the admin and facebook over, ben is the admin so you have to transfer over
ben: ok will do it, instagram can’t remember the password, but will try to find
amanda: is the president’s email still working?
ben: nope
amanda: okay, whoever takes over please change the email on facebook
jonah: will do
jonah: is there anything you want us to finish on? there was a welfare campaign
ben: yup, the mental health campaign and gn toilets
ariyike: there was a map made but there was an issue with anonymity, there was an initial writing for a petition and i emailed the staff lgbt rep but they never emailed back. allen said they know who it is and they do not reply to their email, so have to send to a separate email
allen: should we do an official farewell video? to say goodbye
jonah: can you sing us a song?
allen: maybe a facebook post as well?
fliss: a speech
[ben gives a short speech]
ben: thanks so much, everyone has been a really good exec, sorry for being so scattered brain but thanks. you’ve all been really great. had great campaigns, socials, welfare, and great times. hope you guys have had fun and that it looks good on your cv
[end of speech]
amanda: also, another thing is i will be sending out the weekly email soon, does anyone want to include anything like a farewell speech or something because it’s pretty bare right now
ben: i will write a speech `
maria: will be good to add a helpline or sources
ariyike: some online lgbt events
maria: i’ve run some game events, so if you want some advice on how to do them over summer just message me
erica: also for campaigns if i wanna set up a team, if we could do an open zoom call to ask if they are interested so that they know that is happening
jonah: do we have to do a motion for that
amanda: do not think so, execs can create their own committees will check. also @erica, if you send the form to me i’ll attach it to the email
erica: okay
jonah: new exec to organize a new meeting in like a week’s time?
[affirmed]
ben: old exec make sure you talk to the new exec, chat about the role and give some tips
manada: next on the agenda is the east asian queer history talk. currently the plan is there will be a 45 min talk, pre recorded, live q&a a few days after the event. time not confirmed as the person is having delays in recording due to being back home
jonah: is the talk audio or is there video as well?
amanda: i think there will be video as they have some sort of notes, but will double check
ben: it’s been genuinely so lovely this year, and it’s been cut short, but i hope you guys have fun next year. hopefully we can have the lgbt fashion show
jonah: separate committee?
ben: yeah, amber was supposed to run it. but now we have a new committee that is under our jurisdiction.
jonah: who is incharge at the moment
ben: robin
fliss: try and get it to happen
jonah: if not, we can try to get something at a smaller scale
ben: jonah probably will be talking to the new welfare liberation, so euan. working with him and the other associations, try and keep in close contact with them
amanda: do we usually hold events over the summer
fliss: we did some last year
erica: we had board games and stuff and swada
maria: it will probably be easier to do it online, paid but not ridiculously expensive. if that is something you guys want to do then message me
amy: what campaigns did you run this year?
stephen: mostly we did lgbt history month, mental health campaign, but hopefully we can continue that next year, but have to contact maria with the details as we wanted to collaborate with a few local organizations. for the gender neutral bathrooms, i don’t think we did it successfully. we made a map but i don’t think they carried forward that we would have GNB in every single college. but i’m not sure
ariyike: we has a list of which college had them and we emailed the welfare liberation and university staff but they didn’t really say anything
stephen: no responses as well. and i think we also did a few other campaigns, but cannot remember
[kate joins]
kate: so for the handover, we just need to do a document with passwords and everything right?
[affirmed]
jonah: it’s been a privilege working after you guys!
[meeting ended]