07/12/20

minutes (7/12/20) 

LGBT+ Association Meeting

Date: 07/12/20

Time: 7:30pm

Location: Online


ATTENDEES

Members

  1. Jonah Graham

  2. Peter Kissack

  3. Anne Sim

  4. Fliss Barrows

  5. Allen Drews

  6. Freddy Sperring

  7. Megan Hogg

  8. Amanda Ong


Apologies

  1. Scott McCarter 

  2. Amy Rees

  3. Erica Chan


ORDERS OF BUSINESS

REPORTS

Jonah

  • had a meeting with dismantle culture campaign and it seems to be going well, the report seems to be heading in the right direction


Allen

  • the trans association election were just held today where the candidates had to answer questions from the audience, tomorrow voting opens

  • will do advertising about the voting on social media, and Amanda to include it in the weekly email as well

  • as of next week the new exec will be official and the current exec will comprise of the president, steering, and finance officer


Fliss

  • had the coffee shop social on Wednesday, fewer people showed up (2), most likely due to the end of term

  • to advertise this Wednesday’s coffee social as a christmas special, Amanda to include in the weekly email


Amanda

  • constitution is still a work in progress, have to re-write a few parts

  • will get it done by the end of next week and will send it in to Jon


POLITICS SOCIETY PANEL

  • the politics society is setting up a panel about the recent ongoing events about trans rights and the government; what more can the govt do in aiding the community, what can be changed, etc

  • Freddy is to participate in the panel with the politics society, need to work out who to contact

  • Hayden is the speaker managing the panel and he will be working together with Freddy

  • have not decided who to host, but ideally someone who is LGBT+ 


MEETING WITH NEW REPRESENTATIVES 

  • Peter is organizing a meeting with the other representatives this Friday, 11th December, at 6pm

  • if anyone has anything they want passed on, to discuss, or turn up, to let Peter know

  • Peter will put the details of the call in the group chat


YOU ARE NOT ALONE CAMPAIGN

  • this is regarding the campaign that Jonah is planning to run next term that was discussed in previous meetings 

  • the campaign is going to be linked to radio show and podcast and is to target different groups of people; freshers, second years, livers out, etc

  • to involve the LGBT+ association, Trans association, college reps, and LGBT+ reps

  • Jonah plans to have a core team made out of producers (write and find people to feature in it), media officer, and a tech person to put the video together

  • team of 6-7 people 

  • ideas on how to recruit people

  • have a google docs form that people will fill out and Jonah can vet applications from, similar to the campaigns team

  • Jonah to create the google docs form and send it out during the holidays for people to apply in order to get a team by next term

  • Amanda to send out an email during the holidays with this form 

  • if anyone knows a tech person to direct them to Jonah

  • job scope: need to ensure videos fit tgt smoothly, maybe background music, to make the actual video itself, to have a professional look, someone who knows what they’re doing


CHRISTMAS SOCIAL

  • Friday 18th, christmas themed games

  • if anyone knows christmas themed games to direct to Freddy

  • plan so far to do skribblio with christmas words, among us with christmas hats

  • Sunday 20th, christmas craft social

  • will screenshare a crafts person on youtube for everyone to follow along

  • Freddy to make facebook events for the socials this week 

  • from next term on, Megan to post the events on Facebook, and Freddy to do if Megan is not free


ANY OTHER BUSINESS

Discord

  • exec members to try and write something at least once a week in the discord server in order to engage people

  • video for explaining how to do discord has been uploaded, Amanda to include in weekly email


Sightline

  • application extended to wed


Parenting Scheme

  • the plan was to reopen parenting scheme next term for anyone who missed it in the first term, but Fliss is unsure about interest and they are worried people might be confused and resign up

  • alternative plan currently is to have an Adoption Station instead of a parenting scheme for anyone who did not get parents or were not contacted by their parents

  • Fliss to create a google docs or something similar for it


APPRAISALS

  • Jonah did appraisals for the exec members, it was very sweet