07/02/21 — Durham University

minutes (07/02/21)

LGBT+ Association Meeting

Date: 07/02/21

Time: 2pm

Location: Online

ATTENDEES

Members

Apologies

ORDERS OF BUSINESS

REPORTS

Peter

held reps meeting
good, people had good ideas and got things into motion
working class facebook group is now present, everyone has had ideas and plans are on the way

Fliss

Freddy

chit chat and make crap went well, had a few people present
had the music social which went well
next main thing is the quiz on the 13th, freddy has started making the quiz and other exec members can send them ideas

freddy has set up a google form with them a month ago with the college reps, 5 people replied, but there has been stilted replies in general and a lack of follow ups
freddy will encourage reps to make a team for people to join, but in the end individuals can still make teams with their own friends
freddy will inform the colleges that they just have to make a zoom call, and freddy will divvy up the colleges (2 colleges per team)
for now, the event is to be advertised as a zoom call that people do with their housemates / on their own teams / on their own, and if they do not have a team ask them to contact their college reps
megan to message the college reps to promo the quiz
people can join the zoom call on mute and have their own call with their own team using a laptop and phone

Anna

campaign had been doing lgbt+ history month stuff
catherine donvan has said that the next post should be about lgbt harassment etc, will use the post that welfare has uploaded in the past, erica making graphics
GNB bathroom starting to have more progress
will record the third episode of the podcast next week

Megan

MOTIONS

motion regarding book club, the person ran it last year was not on the exec and found it hard to coordinate publicity and logistics
thus, there is a proposal to make the person who runs the book club to have a position similar to the indeed reps

the consensus was that it is a good idea, and it’s good to have a formal point of contact with the exec and having a liaison would make it easier
however, also decided that having an entire rep position created may be too complicated, instead decided to pursue the route of adding the responsibility of contacting the rep to one of the existing exec positions
possibly to add a responsibility to liaison to steering officer and publicity and media officer: ensure that the book club is run and liaise with the person running it (just to ensure that the book club is run)

issue with the clarity of how it runs
this idea was scrapped in the end, instead we could clarify the position notes and ask future position holders to have clearer handover notes to make things run smoother
reminder to write handover notes

EXEC SOCIAL