24/01/21 — Durham University

minutes (24/01/21)

LGBT+ Association Meeting

Date: 24/01/21

Time: 2pm

Location: Online

ATTENDEES

Members

Apologies

ORDERS OF BUSINESS

REPORTS

Jonah

had the first you are not alone campaign meeting and it went well
looking to launch the campaign before the start of third term (editing will take time), tentatively the week before the start of 3rd term

Allen

managed to get a hold of scott, and it has been agreed that allen will manage the whole finance situation: allen will enter the app and enter the reimbursement, while letting scott know what to approve
will do next week because allen still does not have access to app, he will email su
anyone who requires it please message allen for reimbursement amount

Peter

peter has been talking more to minority reps, and is going to get a social media post for when they all have their stuff sorted, it will probably require more than a week, and we can publicize it after
peter to send info to megan after he checks with everyone if they are ok with their info being on out public media

Freddy

we have had good social events so far
freddy has been counting how many people have turned up for various events so far (8, 16, 12, 11, 8) and it seems good amount
the music event was popular (less pressure in terms of social, people feel more comfortable joining), and freddy has been getting feedback about socials in general
the instagram posts have also been helping
upcoming social: film night, pride (29th), dnd (30th, ticketed) can advertise on discord
risk assessments have been done
concern about discord is that there are no filters for who can join (but quite easy to kick people, and it is not easy for people to trace you either as the account is anonymous), we cannot do anything about filter, instead we might have to put a disclaimer on the discord itself to let people know → can have a message for anyone who joins, and a list of rules
signpost what to do in the event of a breach
minecraft server has been created by someone

Erica

have a meeting later this week with someone from the EDI dept about the GNB campaigns
this week last week of jan, so next month will have to start history month plans; mainly quiz, campaigns, and hopefully fund raising (AKT has not replied, but erica will chase them and they hopefully will reply this week)
erica to email professor about more info (amy to help)
megan want to sort graphics out for the first week of feb for what will be gg on, whoever is in charge of any events to send to megan)

COFFEE SHOP SOCIAL

freddy and fliss have talked about moving it to gather town
peter did a osbournes gather town and it was very good, not sure if to move coffeeshop there or to trial it
tentatively to have a trial run on the 1st of feb (monday) starting around 7:30 to intro the idea in the next coffee social
we could market this as something new for the start of history month
how would it work: can hear what other people are saying if you walk near them, and there are private spaces in the booths where only the people in the space can hear what’s being said

MEETING TIME

ADOPTION STATION

AKT

akt has been offering to have a speaker from akt for free for history month
we have two panels in the works (campaigns, and one by jonah and freddy and the politics society
campaigns is in june about lgbt intersectionality issues and contacted durham academics, for jonah and freddy it’s about what the govt needs to differently
akt talk can tie in to jonah and freddy’s talk better so perhaps to use it for that
they are available every weekday in february, fliss to send to jonah the schedule
if it we cannot tie to a panel or the panels are too late, we can do a one off event

COLLEGE REPS MEETING

IDENTITY REPS MEETING

after speaking to phoebe they said they would benefit from monthly meetings
peter is going to do one this term, but can possibly do a february meeting and march meeting
have messaged them all, but one or two have not replied and peter has tried to reach out to find out their plans

BULLYING AND HARASSMENT MEETING

uni is doing a bullying and harassment focus group based on combating it and it’s part of the respect commission
if anyone wants to be a part of it they can write to them on an email by 19th of feb, and on 18th of feb they are going to have a meeting, jonah to attend

COME-OUT FOR A WALK

issue on the idea of come out for a walk on whether it is safe to match people up considering the pandemic and general safety of pairing strangers up
we could make it clear to students that we don’t personally know the people and they should only go if they feel safe
include the covid guidelines
to provide contact details for someone if anything does happen (amy’s contact)
dan from DPOCA was talking about a big intersectional walk

issue is that there might not be enough interest
sometimes the broader you make the target audience the less comfortable people will be to be involved
need more info after we’ve had our walk

GDPR

amy brought up an issue we may be having in regards to GDPR collection
in terms of collecting info, any student that collects data has to do the GDPR training, every term need to do a form
amanda to create a document of the dos and don’t for GDPR
to CC amanda for forms that involve data collection

REFRESHERS FAIR

jonah has not heard anything back from
jonah will try to talk to the SU to get more info
it is to be conducted next weekend and the SU has said priority goes to people who were not on last fair
exec members are to to send times they can’t do a shift to Jonah
10am - 4pm, probably do one slot of 2h

FINANCES

TGM

allen has informed us that he will be leaving the university in april and therefore in the next tgm we need to vote for a new post grad
to advertise the position closer to the date