minutes (09/09/20)
LGBT+ Association Meeting
Date: 9/9/20
Time: 11am
Location: Online
ATTENDEES
Members
Jonah Graham
Allen Drews
Erica Chan
Peter Kissack
Megan Hogg
Anne Sim
Fliss Barrows
Scott McCarter
Amy Rees
Amanda Ong
Apologies
Freddy Sperring
ORDERS OF BUSINESS
REPORTS
Jonah (president)
did the SU registration
Fliss (VP UG)
has message the email account, no one replied, will go through the website
jumpers will cost ~£16 each
Megan (media & publicity)
freps and freshers guide are nearly complete
one will be done by today
TRAINING
administrative / welfare people each are gonna try and undergo training
individuals have been assigned the training that they are to undergo
FRESHERS WEEK AND COVID
association activities are likely to be held online
the DSU is closed, meetings are likely to be held online
parenting social
tentative plan to do an outdoor picnic, not above 30, abiding by the rules
covid depending and depending if there are any change in the current rules
SU plan for freshers week is to be less college centric, have asked SU to come up with events
associations in general want to do an hour meet up event as a kind og “get to know the association”
need to have a strong virtual presence
to have a welfare meetup presence online
planning to work with the colleges
MEET THE EXEC
planned to do the week after freshers
tentative to combine with a speedfriending event
GENERAL EVENTS LINE UP
online fundraisers, to be done across the year
coffee shop crawl
speedfriending
halloween events
to have a virtual back up for all events
all events are covid depending
COVID SAFETY AND EVENTS
need to monitor the number of people coming to events, plan to put tickets online for people to buy to keep track
Jonah (president) and Amanda (steering officer) have been put in charge of maintaining social distancing rules during events
WELFARE DROP-INS
to do online drop ins even if it is possible to conduct in person ones
currently looking into what can be done for in person drop ins, there is no particular SU policy, so will follow the government guidelines
colleges are doing in person welfare drop ins that are socially distant, there is no particular SU policy, as long as we follow the government guidelines, will have a look into that
currently have no access to the association room so might have to book a different room to have the drop in
might mimic the college system of having a book ins for in person drop ins
issues with zoom drop ins due to the environment of the individual and the fact that they may not be out
maybe to ask college welfare if individuals can use the college welfare rooms to zoom if needed
COLLEGE REP ENGAGEMENT
planning to have a group chat with the college LGBT+ reps
have most of their contacts and have spoken to most of the reps themselves
only left with south college and ustinov
LIBRARY
plan to get the books read by the book club last year into the library
most of the books are either online, free, or in bill bryson, so the cost will not add to too much
thinking about asking for donations and looking into charity shops
current costs looking around £37.06
Amanda to look into an app for keeping track of the books
Allen to contact Tim from liberate my library to see if he is willing to help in obtaining the books
PROTESTS (DISMANTLING THE CULTURE)
a group has been set up by Jay Smith about dismantling the culture campaign
the statement has been signed by the association
will wait for more details