09/09/20

minutes (09/09/20) 

LGBT+ Association Meeting

Date: 9/9/20

Time: 11am

Location: Online

ATTENDEES

Members

  1. Jonah Graham

  2. Allen Drews

  3. Erica Chan

  4. Peter Kissack

  5. Megan Hogg

  6. Anne Sim

  7. Fliss Barrows

  8. Scott McCarter 

  9. Amy Rees

  10. Amanda Ong

Apologies

  1. Freddy Sperring

ORDERS OF BUSINESS

REPORTS

Jonah (president)

  • did the SU registration

Fliss (VP UG)

  • has message the email account, no one replied, will go through the website

  • jumpers will cost ~£16 each

Megan (media & publicity)

  • freps and freshers guide are nearly complete

  • one will be done by today

TRAINING

  • administrative / welfare people each are gonna try and undergo training

  • individuals have been assigned the training that they are to undergo

FRESHERS WEEK AND COVID

  • association activities are likely to be held online

  • the DSU is closed, meetings are likely to be held online 

  • parenting social

  • tentative plan to do an outdoor picnic, not above 30, abiding by the rules

  • covid depending and depending if there are any change in the current rules

  • SU plan for freshers week is to be less college centric, have asked SU to come up with events

  • associations in general want to do an hour meet up event as a kind og “get to know the association”

  • need to have a strong virtual presence

  • to have a welfare meetup presence online

  • planning to work with the colleges

MEET THE EXEC

  • planned to do the week after freshers

  • tentative to combine with a speedfriending event

GENERAL EVENTS LINE UP

  • online fundraisers, to be done across the year

  • coffee shop crawl

  • speedfriending

  • halloween events

  • to have a virtual back up for all events

  • all events are covid depending

COVID SAFETY AND EVENTS

  • need to monitor the number of people coming to events, plan to put tickets online for people to buy to keep track

  • Jonah (president) and Amanda (steering officer) have been put in charge of maintaining social distancing rules during events 

WELFARE DROP-INS

  • to do online drop ins even if it is possible to conduct in person ones

  • currently looking into what can be done for in person drop ins, there is no particular SU policy, so will follow the government guidelines

  • colleges are doing in person welfare drop ins that are socially distant, there is no particular SU policy, as long as we follow the government guidelines, will have a look into that

  • currently have no access to the association room so might have to book a different room to have the drop in

  • might mimic the college system of having a book ins for in person drop ins

  • issues with zoom drop ins due to the environment of the individual and the fact that they may not be out

  • maybe to ask college welfare if individuals can use the college welfare rooms to zoom if needed

COLLEGE REP ENGAGEMENT

  • planning to have a group chat with the college LGBT+ reps

  • have most of their contacts and have spoken to most of the reps themselves

  • only left with south college and ustinov

LIBRARY

  • plan to get the books read by the book club last year into the library

  • most of the books are either online, free, or in bill bryson, so the cost will not add to too much

  • thinking about asking for donations and looking into charity shops

  • current costs looking around £37.06

  • Amanda to look into an app for keeping track of the books

  • Allen to contact Tim from liberate my library to see if he is willing to help in obtaining the books

PROTESTS (DISMANTLING THE CULTURE)

  • a group has been set up by Jay Smith about dismantling the culture campaign

  • the statement has been signed by the association

  • will wait for more details