28/02/21

minutes (28/02/21) 

LGBT+ Association Meeting

Date: 28/02/21

Time: 11am

Location: Online

ATTENDEES

Members

1. Jonah Graham

2. Erica Chan

3. Peter Kissack

4. Allen Drews

5. Freddy Sperring

6. Amy Rees

7. Megan Hogg

8. Fliss Barrows

9. Anne Sim

10.  Ash (they/them)

11. Amanda Ong

Apologies

1. Scott McCarter 

ORDERS OF BUSINESS

REPORTS

Finances 

• need someone to take over the finances after Allen has left, for now Jonah still has access to it, but someone needs to get finance training

Jonah

• Jonah has been taking to katie to organize an event but jonah’s facebook is down, she wants to do a talk but she is not sure she can do the first week of march

• the  talk will be about her life: she is an older activist, lived through the AIDs epidemic, and the don’t ask don’t tell rule (american) 

Fliss

• fliss has done the adoption station and has given people their kids

• everyone had 4 kids each, this was done to ensure that they can hang out properly together

• the wed coffee social was good, we had 10 people, fliss and freddy took two groups off each

Allen

• regarding the earth sciences survey on pronouns, we have had 66 reponses on monday

• jenny sent allen the results and people’s responses were overwhelming positive

• allen is waiting to hear back from her

• currently the plan is to maybe to send the answers to other departments so they can consider including pronouns in their own email signatures 

• finances are looking good

• regarding tom, jonah has asked tom about the amount of money he is owed, but he has not replied

• the current balance in the association’s account is roughly £560

• the SU has not sent over the £500 pounds that associations are granted at the start of term, amanda to email and ask SU about it

Megan

• fundraiser ends today, megan has put in all the money from the murder mystery which was around £60

• we have roughly £600 raised now

• regarding the exec instagram takeovers, megan has moved hers up, and everyone who wants to do the takeovers please fill in the dates you are free

Freddy

• we had chit chat and make crap session, the attendance was low, but it was nice

• we had murder mystery, which was really well attended and it worked really well, people enjoyed it

• we can use the murder mystery set again next year now that we own it

• there is a games night on the 4th, which is the typical discord games

• there is a plan to have a cocktail class on friday as freddy is a bartender and can teach people how to make drinks, they will put up a ingredients list; mainly a dark spirit and light spirit and a mixer 

• tentatively planning to try a fitness thing next week, but freddy might not be able to lead it

• freddy thinking of using a fitness marshall from youtube as he is LGBT so it might be nice as well

• the day of it is unconfirmed yet but tentatively it’s to be held on a saturday morning at 11

• arts drawing class, trying to find a model that pose nude will be very difficult, especially the privacy of people not taking photos of the person

• amy suggested hilde bede’s insta had someone called queerstrangvibes on insta come in in feb to do an art body workshop, and we might be able to try and ask to get someone to come down and model for us

• jonah to ask sexpression as well

• amy will ask hilde bede 

YOU ARE NOT ALONE CAMPAIGN

• progress has been slow, jonah and team looking to push it back because it will not be able to launch this term, looking to do next term instead because everyone is very busy, jonah will need to talk to the rest of the campaigns team

INTERNATIONAL WOMEN’S DAY

• international women’s day is on the 8th of feb 

• peter mentioned that the women’s rep have an insta page and are looking to make a facebook page

• megan suggested we could share the women rep’s group and share other groups in durham like women’s association

REPRESENTATIVES

• reps have another meeting on wed with peter, peter wants to make a social media post, but there is one or two that do not have much yet and peter doesn’t want any group to be underrepresented 

• peter has offered if anyone needs any help, but with a big group it can be difficult to coordinate things

• some do already have pages, and peter has already uploaded those who have stuff on the website

• allen suggested people ask the reps to intro themselves at the tgm

• erica suggested that if it's only one or two people that haven’t uploaded their info, just ask them to provide something for people to contact them with and continue to upload the rest instead so at least there is still content

• peter will contact the reps, but it has been slow going and difficult

• jonah also to talk to prishanti to know what they are doing in advance 

JOINTLY HELD POSITIONS

• there was previous discussion on the issue of jointly held positions as it is not currently allowed in the constitution, if we want to include it, we would have to have a separate provision for it

• the social sec position would benefit from having someone else work as well, either to allow it to be jointly held or have an assistant because the workload is quite high

• the issue discussed is if jointly held positions should be available for all exec positions or only for some

• a problem is that jointly held positions have to be run together 

• megan suggested publicity does not need a jointly held position or an assistant 

• VPs also do not need more people as well 

• president could benefit from being co held though 

• it was decided in the end that

• the president and finance officer position could have people holding the position jointly as they are not roles that would be practical to write in an assistant position for, but could use some help with from time to time

• the social secretary position, however, could have an assistant position for it as it would make more sense in the long run due to high workload, freddy mentioned as well that had the events been in person this year they would have had a hard time coping 

• freddy to write a motion to add this position, which will be presented during the TGM

MOTIONS

• allen to write pg / mature students rep position motion to change it from simply mature students to post-grad and mature students representative 

• amanda to do the jointly held positions motion

• megan to do the book club motion 

• freddy to do the assistant social sec motion

OTHER BUSINESS

• jonah received a message to his personal facebook from what seems like a durham student and they are writing to jonah as a poc lgbt person and they’ve documented over 150 tmes that race has been a factor of discrimination in durham

• they have sent screenshot of people saying racist sluts on grindr and all lives matter, jonah currently unsure what to reply as it is his personal account, not the association’s, also what resources are available to help

• amy suggested to say something along the lines of i’m really sorry about what happened and what can we do to help

• ariyike is the poc rep as well as there is a group chat if that is the sort of thing they want 

21/02/21

minutes (21/02/21) 

LGBT+ Association Meeting

Date: 21/02/21

Time: 11am

Location: Online

ATTENDEES

Members

1. Peter Kissack

2. Allen Drews

3. Freddy Sperring

4. Megan Hogg

5. Fliss Barrows

6. Anne Sim

7. Jonah Graham

8. Erica Chan

9. Amanda Ong

Apologies

1. Scott McCarter 

2. Amy Rees

ORDERS OF BUSINESS

REPORTS

Jonah

• student support review panel went well, and he did not much to add as it was roughly the same as the last time (strengths and weakness of student support and what they should be doing)

• have reached out to katie to do an event but she hasn't gotten back

• culture commission: organising with seun to talk to the associations, plans are still tentative and will keep the exec informed

Fliss

• the coffee social went well, this week only had 2 people, but everyone is busy

• doing adoption station soon

Allen

• freddy and allen met the person who was talking about including pronouns signature from the edi dept and she wanted to get opinions on pronouns

• allen has been sending out the surveys since last night in the various group chats

Megan

• conducted the book club on sunday and 8 people showed up, which better than last month, but turn out is still dropping but many event turn outs are dropping because everyone is tired

Freddy

• we have had some events; wed coffee with 5 people, had a real drop in numbers

• had a film night, but we had issues with the movies because it was supposed to be carol but ended up with imitation game because of delivery issues

• ticket sales of drag brunch

• eventbrite takes a cut of the tickets, as such the donation amount may be less than what was bought

• people to encourage their friends to come along for better turn out

• upcoming events: music and chill on discord, chit chat and make crap on the 22nd, monday there is a talk with AKT

• freddy has been trying to think of some ideas for socials and events besides using zoom, and is thinking of doing an online cocktail classes

• they worked in a bar previously and thus has some recipes we could use

• freddy worried about whether or not people have the ingredients in their household 

• megan: hispanic soc has been doing it and it’s been doing quite well because people can substitute ingredients anyways so it should be okay

• freddy also proposed an art or drawing class

• people have been enjoying a queer life drawing (unrelated to durham)

• unsure if we can get nude model, jonah suggested talking to sexpression

• freddy will message their friend who may know some semi-professional models

• otherwise we can get someone to dress in something that is important to them to their identity or sth that makes them feel confident etc and draw them like that

• can maybe get the trans association to join in

• murder mystery

• people can invite friends and run the zoom call for friends

• depending on how many people sign up, we can either to have a small group doing the murder mystery together or something bigger where people are split off into groups

• it might be nice to do with people you do not know as a chance to get to know others

• but also people who are have social anxiety etc, for them they can have the option to do it with their friends instead

• can have a mix of people who come in their own friend group and some with random people

• freddy to do a spreadsheet to have some with random people and some with people they would know

• allen suggested advertising the event again because people may not know

• jonah suggested a plan the morning or day before to see who runs what

• freddy also still needs to buy the game and will do so

Erica

• as we are unsure unsure how many people will come to the akt talk, the exec members are to come along

• erica was talking to anne this week about the intersectionality campaign and they are unsure if they can run the last leg of the campaign because of diss commitments and uni work and also some team members in the group forget their week of posting

• therefore, instead of putting out something sub quality, they decided instead that they will not post, and will instead pick it up with the event panel in the third term 

• allen suggested that for the AKT talk, because there is a number of talks happening, we can make a graphic about all the talks that is happening and put it out to advertise

• megan suggested that it might work best as an instagram story and facebook post as there are a few posts going up

• allen to make the graphic and send to megan

• erica suggested to put the history events together with the events post

• possibly do both, put on story and event post

FINANCES

• jonah has received a message from tom penman (ex treasurer) that for the last three years he has been paying from the website without being reimbursed 

• he says it is in the ballpark of £200

• jonah has asked for receipts and bank statements from tom to know how much we actually owe him

• we have £500 for the start of the year, so we can use that

• every year there is £500 and can apply for more if needed

• to talk to tom this week and change the billing address after

DAY IN THE LIFE TAKEOVERS

• those who wants to volunteer they can do day in the life takeovers to show people what being an exec is like

• to do them now or one a week and put them on highlights so people can find up about the post

• allen suggested can substitute the intersectionality post for this instead

• megan can do a google form for what people want to do, she to do it over the next week and go from there 

• fliss happy to do theirs this week, but allen suggested that since with history month we have had a lot of things and maybe to postpone it

• the content does not have to be related to association work, and it might be nice to show some self-care tips as well

ELECTIONS PROCEDURES

• with the ongoing SU election, jonah reminded that the association cannot endorse anyone

• we cannot use resources linked to the association to help candidates

• jonah will not be endorsing anyone as the association president, possibly as another candidate, but not as the president 

• but the rest of the exec can endorse people on their own platforms 

TGM DATES

• discussed that it will be held on second last week of term

• tentatively on a tuesday 9/3 at 7:30pm 

END OF YEAR ELECTIONS

• jonah suggested that they exec are to try and find people to run because of worries that people won’t be running because of less engagement 

SURVEY

• earth science survey, jonah to share within the presidents group to share with their own members

• this is regarding the pronouns at the end of emails and whether or not it should be included and how people feel about it

EXEC SOCIAL

• tentatively saturday 8pm 13/3

15/02/21

February 15, 2021 

Minutes (15/02/21)

Attendees 

Members

1.     Erica

2.     Jonah

3.     Fliss

4.     Allen

5.     Freddy

6.     Anne

7.     Amy

8.     Megan

Apologies

1.     Amanda (tut tut) 

2.     Megan 

3.     Scott

Reports 

Jonah

·       Meeting with Ewan Swift (welfare and liberation officer) and mature student who was the victim of a homophobic incident to discuss prevention, active bystandership was put forward as the clearest answer. 

·       College Reps meeting- lower turnout and lower energy than expected but no outstanding issues apart from the idea of an album swap, to be discussed next meeting.  

Allen

·       Welfare Report Project- Must seal the envelopes as had ordered origami paper online which took a while to arrive, looking to share them next week. 

Erica

·       Sent in AKT talk guest list to the SU. Wanted to ask Megan/Freddy about who puts up socials. Megan does it. 

·       Charity fundraiser update- have broken the £500 to get £514. Asked if they should announce they have met the target on the post. Will keep fundraising with a new post with a new target of £750. Freddy suggested linking it to the murder mystery by charging a fee. 

Fliss

·       Coffee social is going well moved to Gathertown. Will make sure the link is kept to private spaces. 

·       Adoption station has reached 16 signups.

Freddy

·       Socials going on as normal with strong turnout especially the Quiz with 20 p’s coming. 

·       However, games night social was less well attended because was moved from 8 to 7, will move it back to 8pm. 

·       D and D- 12 people currently involved and having fun. There are two sessions and no more space but two sessions should be enough. 

Agenda

Murder Mystery

·       On the 27th, will be ticketed. Will use professional ticket price most likely to be Eventbrite.

·       After a discussion decided to charge £5 per ticket (Freddy question if we should do £3 but group consensus dictated 5.) 

·       Freddy asked if it was alright to spend money on an online murder mystery. Group wants to use £39 for a drag themed one. 

·       Allen recounted the budget- Allen- Balance 873.22. Fliss is owed £218, Jonah is owed £50 so have just over £500.

·       Freddy- Have not spent much money before. Reusable value is not too much but can make it an annual event. Jonah suggested doing this for Halloween each year. 

·       Vote to in favour unanimously to spend 39.95 on a drag queen murder mystery. 

Film Night

·       19th- Voting to decide the film on the discord server. Freddy urged the exec to vote as well between Imitation game, Carol, Danish Girl. Hopes it will be well attended. 

Weakest Link Social 

·       Jonah explained what weakest link is to Allen. 

·       Amy’s uncle had been on and won it. 

·       General discussion about how we can run an online event. 

Exec Social 

·       Freddy- waiting for Amanda to be in the country.

·        Anne realised she had not filled out the form so will do it. 

·       Fliss urged the group to do it on a Saturday evening and the group agreed. everyone except has filled out the google form. 

Social with Classical Film Society 

·       Jonah suggested doing a history month collaboration to show an old Hollywood film with a LGBT+ following such as All About Eve.

·       Jonah will ask the group classical film society.

Cabaret Show 

·       Jonah mentioned his plan for a charity funraiser to the current fashion show exec. They did not seem very enthused so he plans on discussing it with Durham Student Theatre (DST) to work out the best way to do this. 

·       Will work on this over the next holiday. 

Potential History Month Talk- 

·       Jonah’s meeting with Katie Brun lead to the idea that she could come to the association to give a talk about her life 

·       Allen suggested the last day of history month but Erica pointed out the schedule was packed during this time with the EDI have stonewall event on 25th, then sociology on the 26th, the AKT talk on the 22nd and Murder Mystery is on the 27th.

·       Allen- suggested first of March and Jonah will email Katie. 

Any Other Business?

List for Amanda and the email. 

·       Welfare

·       Tickets are going to become available for the Murder Mystery. We will decide how they can be sold before sending out the email. (Event is 8pm in 27th) 

·       Fundraiser news of raising £514 and the new target of £750. 

·       The DPOCA night out event/talk on Wednesday  

·       EDI and Sociology events. 

·       AKT talk. 

·       Radio Show. 

07/02/21

minutes (07/02/21) 

LGBT+ Association Meeting

Date: 07/02/21

Time: 2pm

Location: Online

ATTENDEES

Members

1. Peter Kissack

2. Allen Drews

3. Freddy Sperring

4. Amy Rees

5. Megan Hogg

6. Fliss Barrows

7. Anne Sim

8. Amanda Ong

Apologies

1. Scott McCarter 

2. Jonah Graham

3. Erica Chan

ORDERS OF BUSINESS

REPORTS

Peter

• held reps meeting

• good, people had good ideas and got things into motion

• working class facebook group is now present, everyone has had ideas and plans are on the way

Fliss

• gather town social went well

Freddy

• chit chat and make crap went well, had a few people present

• had the music social which went well

• next main thing is the quiz on the 13th, freddy has started making the quiz and other exec members can send them ideas 

• main theme for the quiz

1. history month

2. picture round

3. music round

4. answer smash 

• freddy has set up a google form with them a month ago with the college reps, 5 people replied, but there has been stilted replies in general and a lack of follow ups

• freddy will encourage reps to make a team for people to join, but in the end individuals can still make teams with their own friends

• freddy will inform the colleges that they just have to make a zoom call, and freddy will divvy up the colleges (2 colleges per team)

• for now, the event is to be advertised as a zoom call that people do with their housemates / on their own teams / on their own, and if they do not have a team ask them to contact their college reps

• megan to message the college reps to promo the quiz

• people can join the zoom call on mute and have their own call with their own team using a laptop and phone 

Anna

• campaign had been doing lgbt+ history month stuff

• catherine donvan has said that the next post should be about lgbt harassment etc, will use the post that welfare has uploaded in the past, erica making graphics

• GNB bathroom starting to have more progress

• will record the third episode of the podcast next week

Megan

• fundraiser at £430

MOTIONS

• motion regarding book club, the person ran it last year was not on the exec and found it hard to coordinate publicity and logistics

• thus, there is a proposal to make the person who runs the book club to have a position similar to the indeed reps

• the consensus was that it is a good idea, and it’s good to have a formal point of contact with the exec and having a liaison would make it easier 

• however, also decided that having an entire rep position created may be too complicated, instead decided to pursue the route of adding the responsibility of contacting the rep to one of the existing exec positions

• possibly to add a responsibility to liaison to steering officer and publicity and media officer: ensure that the book club is run and liaise with the person running it (just to ensure that the book club is run)

•  change title to PR officer rather than publicity and media 

• issue with the clarity of how it runs 

• this idea was scrapped in the end, instead we could clarify the position notes and ask future position holders to have clearer handover notes to make things run smoother

• reminder to write handover notes

EXEC SOCIAL

• temporarily arranged for sat evening, 20th

24/01/21

minutes (24/01/21) 

LGBT+ Association Meeting

Date: 24/01/21

Time: 2pm

Location: Online

ATTENDEES

Members

1. Jonah Graham

2. Erica Chan

3. Peter Kissack

4. Allen Drews

5. Freddy Sperring

6. Amy Rees

7. Megan Hogg

8. Fliss Barrows

9. Amanda Ong

Apologies

1. Scott McCarter 

2. Anne Sim

ORDERS OF BUSINESS

REPORTS

Jonah

• had the first you are not alone campaign meeting and it went well

• looking to launch the campaign before the start of third term (editing will take time), tentatively the week before the start of 3rd term

Allen

• managed to get a hold of scott, and it has been agreed that allen will manage the whole finance situation: allen will enter the app and enter the reimbursement, while letting scott know what to approve

• will do next week because allen still does not have access to app, he will email su

• anyone who requires it please message allen for reimbursement amount

Peter

• peter has been talking more to minority reps, and is going to get a social media post for when they all have their stuff sorted, it will probably require more than a week, and we can publicize it after 

• peter to send info to megan after he checks with everyone if they are ok with their info being on out public media 

Freddy

• we have had good social events so far

• freddy has been counting how many people have turned up for various events so far (8, 16, 12, 11, 8) and it seems good amount

• the music event was popular (less pressure in terms of social, people feel more comfortable joining), and freddy has been getting feedback about socials in general

• the instagram posts have also been helping

• upcoming social: film night, pride (29th), dnd (30th, ticketed) can advertise on discord

• risk assessments have been done

• concern about discord is that there are no filters for who can join (but quite easy to kick people, and it is not easy for people to trace you either as the account is anonymous), we cannot do anything about filter, instead we might have to put a disclaimer on the discord itself to let people know → can have a message for anyone who joins, and a list of rules 

• signpost what to do in the event of a breach

• minecraft server has been created by someone 

Erica

• have a meeting later this week with someone from the EDI dept about the GNB campaigns

• this week last week of jan, so next month will have to start history month plans; mainly quiz, campaigns, and hopefully fund raising (AKT has not replied, but erica will chase them and they hopefully will reply this week) 

• erica to email professor about more info (amy to help) 

• megan want to sort graphics out for the first week of feb for what will be gg on, whoever is in charge of any events to send to megan) 

COFFEE SHOP SOCIAL

• freddy and fliss have talked about moving it to gather town

• peter did a osbournes gather town and it was very good, not sure if to move coffeeshop there or to trial it

• tentatively to have a trial run on the 1st of feb (monday) starting around 7:30 to intro the idea in the next coffee social

• we could market this as something new for the start of history month 

• how would it work: can hear what other people are saying if you walk near them, and there are private spaces in the booths where only the people in the space can hear what’s being said

MEETING TIME

• changed to 2:30pm

ADOPTION STATION

• fliss has it all set up and running, 10 responses, 7 has been kids

AKT

• akt has been offering to have a speaker from akt for free for history month

• we have two panels in the works (campaigns, and one by jonah and freddy and the politics society

•  campaigns is in june about lgbt intersectionality issues and contacted durham academics, for jonah and freddy it’s about what the govt needs to differently

• akt talk can tie in to jonah and freddy’s talk better so perhaps to use it for that

• they are available every weekday in february, fliss to send to jonah the schedule

• if it we cannot tie to a panel or the panels are too late, we can do a one off event

COLLEGE REPS MEETING

• this wed, doodle poll looks like it'll be 1-2 or 3-4

• if anyone wants to join, you are welcomed to come

• peter and amy one of them needs to be there, jonah will run the times by them

• asked the reps to fill out by the end of today

• need to run some by anne

IDENTITY REPS MEETING

• after speaking to phoebe they said they would benefit from monthly meetings

• peter is going to do one this term, but can possibly do a february meeting and march meeting 

• have messaged them all, but one or two have not replied and peter has tried to reach out to find out their plans

BULLYING AND HARASSMENT MEETING

• uni is doing a bullying and harassment focus group based on combating it and it’s part of the respect commission 

• if anyone wants to be a part of it they can write to them on an email by 19th of feb, and on 18th of feb they are going to have a meeting, jonah to attend

COME-OUT FOR A WALK

• issue on the idea of come out for a walk on whether it is safe to match people up considering the pandemic and general safety of pairing strangers up

• we could make it clear to students that we don’t personally know the people and they should only go if they feel safe

• include the covid guidelines 

• to provide contact details for someone if anything does happen (amy’s contact)

• dan from DPOCA was talking about a big intersectional walk

• issue is that there might not be enough interest

• sometimes the broader you make the target audience the less comfortable people will be to be involved 

• need more info after we’ve had our walk

GDPR

• amy brought up an issue we may be having in regards to GDPR collection 

• in terms of collecting info, any student that collects data has to do the GDPR training, every term need to do a form

• amanda to create a document of the dos and don’t for GDPR 

• to CC amanda for forms that involve data collection

REFRESHERS FAIR

• jonah has not heard anything back from

• jonah will try to talk to the SU to get more info

• it is to be conducted next weekend and the SU has said priority goes to people who were not on last fair

• exec members are to to send times they can’t do a shift to Jonah 

• 10am - 4pm, probably do one slot of 2h

FINANCES

• someone to get a new finance training, possibly fliss they are finance trained 

TGM

• allen has informed us that he will be leaving the university in april and therefore in the next tgm we need to vote for a new post grad

• to advertise the position closer to the date

17/01/21

minutes (17/01/21) 

LGBT+ Association Meeting

Date: 10/01/21

Time: 2pm

Location: Online

ATTENDEES

Members

1. Jonah Graham

2. Erica Chan

3. Peter Kissack

4. Anne Sim

5. Allen Drews

6. Freddy Sperring

7. Amy Rees

8. Megan Hogg

9. Amanda Ong

Apologies

1. Scott McCarter 

2. Fliss Barrows

ORDERS OF BUSINESS

REPORTS

Allen

• has messaged scott about finance, but he has not replied

• no one has been able to get into contact with him yet (jonah has messaged as well) 

• thus, he is waiting for scott to get back to him before proceeding

• allen brought up an issue we’ve been having about messages on facebook, sometimes we miss them, who is in charge of answering them

• megan supposed to be in charge, but there is some confusion 

• now, it is directed that megan should be in charge unless there is a question that falls more precisely into the domain of another exec member, if so megan will inform them and they will answer

• if anyone answers a message from someone else, they will be responsible for the continuation of that contact

Jonah

• 3 sign ups for the campaigns team, total 7 people

• jonah still needs to send emails to confirm and is planning a meeting

• jonah attended the first student support review meeting and it went well

• the associations had to define what we felt student support want, strengths, weaknesses, opportunities, consensus was student support was student led rather than uni led (college welfare, assoc welfare, jcr, mcr etc → students doing most of the heavy lifting), so hopefully as an outcome next year (looking to restructure student support) uni will have better signposting what each group does as well as supporting the students

• the university is proposing having several panels with all the students and is in the process of collating information and will get back to us

• they are to have guidelines and concrete targets, but that will not happen for another month or so

Peter & Amy

• they had a meeting with welfare officers, might have possibility of collab with other welfare teams, but depending 

• drop ins have started and welfare wednesdays have started

• have not made much progress for working class students social media because of the rush of first week, but progress is being made, and will they keep updating the rest of the exec

• will try to get in contact with the other reps individually to see their plans, how they’re doing, etc

FREDDY

• socials

• we have had 3 so far, went well, 16 people turned up for coffee, 8 for chat and make crap, 11 for discord

• the clarity of events on insta and discord is good, the plans listed on discord have been especially helpful

• health and safety forms

• there is a need to submit these 

• we have a template for zoom events

HISTORY MONTH PLANS

• erica had meeting with EDI person from SS and have a vague idea of what we want to plan

• freddy going to do a quiz 

• freddy has put it in the college rep group chat with a google form to indicate if they can be involved

• they trying to get emails of the college reps as well; trying to get one contact per college, regardless if they are the LGBT rep

• suggested for the idea to be put on the group page with the other college reps as well

• currently have 5 responses 

• jonah to have a january meeting with the college reps, to create a doodle poll, probably wed aft, sat, or sun, need to try and get more engagement from them

• one of the professors also suggested an extra campaign about how covid has affected lgbt life (domestic violence, hostile families, etc) with more signposting of uni support services in order to raise awareness, and the campaigns team will try to do sth that ties into welfare wed campaign or a separate post, probably once a week over february 

• could do a fundraiser similar to the DPOCA 

• possible: albert kennedy trust (the professor has worked with this charity), mermaids

• DUCK fundraising workshop as well

• possibly to email the professor to talk about the charity to get contacts, will email sometime over the next week 

• jonah might have contacts for AKT as well

• talk event from another speaker

• unsure, still in planning stages

• unsure who is meant to contact to ask about the talk, erica emailed becky (ss edi), becky has volunteered to email comms to see if they have any contacts

• erica will ask again to clarify

• if assoc ends up having to contact them, politics society has a format for emailing speakers that jonah can get to send to erica

• other departments are unsure of what they want to do for history month

• jonah has asked the SU to put together a who’s who document so contacting people can be easier

• megan also going to do a history month thing for the bookclub

• unsure yet what it will be

• amber from sexpressions has also messaged about a collab, but those plans are still not concrete and instead might be conducted after history month

• possibly to buy ebook or such for people for the history month’s book

• if doing non-fiction can do something that is in the library

TRANS GUIDE

• freddy has been making a trans guide (for students and professors)

• the only thing they haven’t done is how to change legal name

• issue currently is that without having a full legal name and gender change, it is difficult to change name on CIS

• difficult for people who just started or do not have access to govt thing

• will put in canva for everyone to see

• freddy was unsure on how to distribute and jonah stated that it could be sent to academic officers, they should be able to help on who to send it to

• can put it in a pdf and give it out to people 

• freddy wants to run it by trans association

• to put it in the linktree when it is done as well

CAMPAIGNS PODCAST PLAN

• anne and erica planned for each theme of campaign to have two podcast episodes, but the term has been busy and so they are thinking instead for next campaign podcast (lgbt and disability) that they would invite actual lgbt people with disabilities to talk and instead have anne moderate

• the plan currently to have a zoom call and record the zoom call audio, and if someone has another way to record their voice directly, they can send it in, and erica will edit it

• usually the zoom call is 2h long, but is usually trimmed down to 1h

• people can be fully anonymous as well, as it is only voices

• to ask maria if she would like to participate 

MEETING WITH MARY’S PRINCIPLE

• this was to discuss the hate crime last term and hw colleges can support lgbt students

• the current issues are 

• there is a lack of ways for lgbt students to talk to welfare without being heard

• lack of resources for supporting students (signposting emails, campaigns, etc)

• in some of the colleges lgbt reps are not getting welfare training (on the grounds of the lgbt reps being political rather than welfare) and peter wants to talk about it to ensure the reps are being trained → jonah to speak to college reps in meeting to see if they have any problems with this, and if they do jonah will directly email the head of colleges

• can signpost training for the reps as well

• peter to message reps about deadline for next training weekend

WELFARE MAIL

• project of sending actual mail to people with stickers and sweets

• amanda checked and there are no issues with data protection, we only need to have a statement about the data collection to say what we are using the data for and that we would destroy it after

• issue: making things more covid safe, allen would clean them before and after and out info on the google sheet to ask them to clean before opening, possible to quarantine them for 14 days 

• jonah to write a personalized message for the letters

• content of the mail

• welfare resources (flyer style possible, so as not to overwhelm people, nothing too wordy or lage)

• content recommendations (films, tv, books, etc)

• it was proposed to include the association’s social but this was decided against as we didn’t want the mail to turn into promotion forthe association

• stickers (1000 stickers for £8 on amazon, 1000 rainbow heart stickers £12)

• sweets (possible form to have a selection of sweets, dietary requirements)

• origami paper with a QR code to link an instructional video / pamphlet on what to fold

• most ex: printing (assuming 40p per page and 25 letters: £10), also stamps → possibly £50-60 for 25 people

• allen to send budget in to exec chat 

• allen will set up google form as well

EXEC SOCIAL

• suggested to have jackbox games and a chill night

ADOPTION STATION

• jonah to talk to fliss about how it is going

10/01/21

minutes (10/01/21) 

LGBT+ Association Meeting

Date: 10/01/21

Time: 2pm

Location: Online

ATTENDEES

Members

1. Jonah Graham

2. Erica Chan

3. Peter Kissack

4. Anne Sim

5. Fliss Barrows

6. Allen Drews

7. Freddy Sperring

8. Amy Rees

9. Megan Hogg

10. Amanda Ong

Apologies

1. Scott McCarter 

ORDERS OF BUSINESS

REPORTS

Allen

• allen had finance training before the break

• two people need to have training

• allen to ask scott about the situation, and if he cannot another exec member will get training

Jonah

• only one person has signed up for the teams committee, Jonah to push with the reps and to push with the campaigns committee

• working on getting the uni to budge on the petition for some items on it, jonah to try arranges a presidents this week in order to have a coordinated strategy apart from the petition and to have priority demands listed out for the uni

• jonah will be on the student support review this week in order to have a professional talk with them

• if anyone has any ideas, to message jonah

• meeting date not confirmed as it depends on when the presidents are available, hopefully by the end of next week, ASAP

Erica

• megan, freddy, erica, and anne are meeting for LBGT+ history month with SS dept at 2-3pm

Peter

• welfare is doing drop ins, made adjustments to how they are doing things to make things more accessible

• peter and amy want to have a mix of different content every week so people can have a package of welfare stuff; signposting, answering questions, posting pictures of pets and stuff, if any of the exec members have ideas they can message peter as well

• have heard yesterday from one of the working class reps that they want to make a facebook and insta, peter to help

• wednesday social media → template made on canva for a post for the plan of what it is supposed to be

• allen suggested that since we have the finance resources, we can send out a welfare package where people can sign up and give address so that they can have some welfare stuff, maybe small letters and sweets

• possible data issues

• peter and allen to discuss

SOCIAL EVENTS

• wed coffee

• chat and make crap

• discord games

• have had fairly good turn out

• request for money for jackbox games: roughly £18.99

• discord games for the 16th

• allen to message scott

• erica can give login to their account if we cannot get it in time

• book club

• all uploaded on social media

REFRESHERS FAIR

• there is going to be a refreshers fair, jonah needs to give a list of socials to the SU by midnight this evening

• anyone has anything to include to message jonah by 6pm today

• if anyone has any events can also add to freddy’s google sheets

• happening 30th and 31st of jan, to have a rota and schedule with the exec members (if anyone cannot make it, just notify jonah)

PLANS FOR SOCIAL MEDIA

• megan suggested to have more organization with what we are posting as currency it can be a bit messy with people posting multiple posts in one day

• megan has a spreadsheet, she will send into the group 

• if the exec wants to post anything, to fill into the google sheet to ensure that there will not be multiple posts in one day

COLLAB WITH SEXPRESSIONS

• amber got in touch with jonah if we wanted to do a collab with lgbt history month, and there are currently suggestions of having a collaboration with the book club and a zoom event

• book club idea: joint book club with sexpressions for using a sex positive book

• zoom: dress up as fav historical / literary figures

• jonah to talk more with amber about it 

• might talk to tlc who did a big queer house party to ask them how to run a good event like this 

• if amber wants to do sth with the bookclub, usually the poll for the books will come up a few days after the meeting (this sunday), so the collab information will have to come in before then

ZOOM SOCIAL

• monday night zoom osbournes 

• there is hesitation about this as there was mixed feedback from last term from other society’s zoom club night

• the typical scenario of these events is that there are a lot of people who seemed to already know each other, and it can be difficult to go off on your own to have separate chats

• proposed to use a website with proximity chats instead: when freddy did the form for social, there were people who were willing to try sth new, can have a gimmick to try and interest people to joining

• themed break out rooms: social, chill, diff music in each

• proposed to design the place to look like osbournes as a way of replacing monday nights

• a platform that was proposed was gathertown

• a few of the exec can try it out first to see how it goes

• unsure if people can play music throughout the entire thing

MURDER MYSTERY PARTY

• this was most popular thing suggested on the google forms

• currently, there is issues on how to conduct it, but freddy is trying to work something out

• suggestion to conduct it on gathertown

• has separate rooms 

• can put in documents

RECOMMENDATIONS HUB

• (mentioned previously under Peter’s reports) welfare wednesday to have more things on it such as anonymous questions and pictures of pets 

• this new update is to be to put in email and put on insta stories 

ADVICE CHANNEL

• there has been some questions about advice for newly out people on the discord

• freddy going to make a new channel in discord: ask elder gays anything (title pending) 

• also possibly to do a welfare post

RADIO SHOW

• jonah taking the lead for radio show on his own this term as fliss unfortunately cannot record anymore due to them being back home

• if anyone wants to be guest host, they can message jonah

• jonah looking for a rotating guest host spot

• possible questions: tell us a couple songs that mean a lot, happy moments, etc

04/01/21

minutes (04/01/21) 

LGBT+ Association Meeting

Date: 04/01/21

Time: 2pm

Location: Online

ATTENDEES

Members

1. Jonah Graham

2. Erica Chan

3. Peter Kissack

4. Anne Sim

5. Fliss Barrows

6. Allen Drews

7. Freddy Sperring

8. Amy Rees

9. Amanda Ong

Apologies

1. Megan Hogg

2. Scott McCarter 

ORDERS OF BUSINESS

LGBT HISTORY MONTH WITH SOCIAL SCIENCE DEPARTMENT

• Campaigns team to commence first monday of term

• the main idea is to have tie in events that are planned with intersectionality as part of the campaign

• during last year’s history month people shared recent activists, therefore this year might be nice to look further back into history, also possibly at different cultures, different identities

• the main thing that always comes up is stonewall riots, might be nice to have different countries as well about their lgbt history instead this year

• Jonah and Freddy are also doing a politics panel which is more activist focused, thus it can cover the contemporary side to complement history month

WELFARE FORM

• welfare has created a form about what people want to see for the next term, and they will look at that to see what they can do with welfare (they have had 6 responses to the form)

• want to do welfare wed, Peter will talk to Amy and Erica about that 

SIGHTLINE INTERVIEW

• DST wants to do an interview with Jia Ying (purple radio)

• happy to leave it to the purple radio, could ask if they want the association to read the responses

• Amanda to give Erica, Peter, and Freddy’s contacts and mention we’re in contact with jia ying

YOU’RE NOT ALONE CAMPAIGN

• had one response

• done a sign up sheets will chose first tuesday of term

• Campaigns team is involved, Jonah will talk to Freddy about accompanying socials or events for the campaign

• Jonah to handle the campaign, want to get it done by february 

• to be pushed with the campaigns committee, Erica will remind them halfway through the week 

• no need to send email about it, to keep it to student leaders and reps 

• Allen to put in the post grad and mature students leaders group, but specify it is only for those who identify as lgbt+

• sent to the identity reps

STUDENT SUPPORT REVIEW GROUP

• jonah part of it term, review of all existing student support services in durham, colleges, student conduct, faith, student disability, etc

• will talk indiv to campaigns and welfare when jonah has first meeting on the 15th to have more knowledge about it

SOCIALS

• we’ve had a load of socials that was proposed on our annual which couldn’t happen because of covid, so instead freddy has made a new list of socials for this term

• freddy has made a file with all the events which we hope to do the next month or so with all the group chats available so that we know when to do it and know when to post it 

• the feedback that has been given so far is that facebook groups are where it is ideal to post the socials, but we should also try and cross post on different stories on things like a alliance, bimo, etc

• freddy and megan proposed to have a weekly update on the socials, with a poster of what is available in terms of socials of the current week and the next week

• they will make graphics for each week as a summary of what is going on, this can be posted on instagram and facebook, and possibly we could pin the posts on facebook as well

• to add drop in times as well, can add in identity rep social plans as well

• allen raised concerns on whether freddy will have the time to run all the socials and freddy said they are okay to run most of the socials, but the socials as set to run themselves as well so it will not be too stressful for them

• to have more events in the beginning of the term to work out what people are enjoying 

• also freddy proposed a dungeons and dragons group, freddy’s brother possibly to run

GUIDE FOR TRANS AND NON-BINARY PEOPLE

• freddy was making a guide for the non-binary group 

• this is for people to send to professors / lecturers about being trans / non binary in durham

• there are two guides; one made for staff, one for students

• the guide for the teachers has been completed, but for the students guide it contains information like how to legally change one’s name, etc, and it has been more difficult to put together 

• jonah to give academic su officers and sam dale (who works for student and staff support) the guides

• freddy needs more information on how to change one’s name and welfare for trans students, they are to contact the trans association 

DOODLE POLL

• 2nd week or so to have another meeting with college reps, they’re not all welfare trained to the level that they want, and it was suggested instead to try a group to do together

• to speak to someone as to how to get it done 

CHANGE IN MEETING TIMES

• 2pm sundays instead as amanda is still in singapore and there is time difference

07/12/20

minutes (7/12/20) 

LGBT+ Association Meeting

Date: 07/12/20

Time: 7:30pm

Location: Online

ATTENDEES

Members

1. Jonah Graham

2. Peter Kissack

3. Anne Sim

4. Fliss Barrows

5. Allen Drews

6. Freddy Sperring

7. Megan Hogg

8. Amanda Ong

Apologies

1. Scott McCarter 

2. Amy Rees

3. Erica Chan

ORDERS OF BUSINESS

REPORTS

Jonah

• had a meeting with dismantle culture campaign and it seems to be going well, the report seems to be heading in the right direction

Allen

• the trans association election were just held today where the candidates had to answer questions from the audience, tomorrow voting opens

• will do advertising about the voting on social media, and Amanda to include it in the weekly email as well

• as of next week the new exec will be official and the current exec will comprise of the president, steering, and finance officer

Fliss

• had the coffee shop social on Wednesday, fewer people showed up (2), most likely due to the end of term

• to advertise this Wednesday’s coffee social as a christmas special, Amanda to include in the weekly email

Amanda

• constitution is still a work in progress, have to re-write a few parts

• will get it done by the end of next week and will send it in to Jon

POLITICS SOCIETY PANEL

• the politics society is setting up a panel about the recent ongoing events about trans rights and the government; what more can the govt do in aiding the community, what can be changed, etc

• Freddy is to participate in the panel with the politics society, need to work out who to contact

• Hayden is the speaker managing the panel and he will be working together with Freddy

• have not decided who to host, but ideally someone who is LGBT+ 

MEETING WITH NEW REPRESENTATIVES 

• Peter is organizing a meeting with the other representatives this Friday, 11th December, at 6pm

• if anyone has anything they want passed on, to discuss, or turn up, to let Peter know

• Peter will put the details of the call in the group chat

YOU ARE NOT ALONE CAMPAIGN

• this is regarding the campaign that Jonah is planning to run next term that was discussed in previous meetings 

• the campaign is going to be linked to radio show and podcast and is to target different groups of people; freshers, second years, livers out, etc

• to involve the LGBT+ association, Trans association, college reps, and LGBT+ reps

• Jonah plans to have a core team made out of producers (write and find people to feature in it), media officer, and a tech person to put the video together

• team of 6-7 people 

• ideas on how to recruit people

• have a google docs form that people will fill out and Jonah can vet applications from, similar to the campaigns team

• Jonah to create the google docs form and send it out during the holidays for people to apply in order to get a team by next term

• Amanda to send out an email during the holidays with this form 

• if anyone knows a tech person to direct them to Jonah

• job scope: need to ensure videos fit tgt smoothly, maybe background music, to make the actual video itself, to have a professional look, someone who knows what they’re doing

CHRISTMAS SOCIAL

• Friday 18th, christmas themed games

• if anyone knows christmas themed games to direct to Freddy

• plan so far to do skribblio with christmas words, among us with christmas hats

• Sunday 20th, christmas craft social

• will screenshare a crafts person on youtube for everyone to follow along

• Freddy to make facebook events for the socials this week 

• from next term on, Megan to post the events on Facebook, and Freddy to do if Megan is not free

ANY OTHER BUSINESS

Discord

• exec members to try and write something at least once a week in the discord server in order to engage people

• video for explaining how to do discord has been uploaded, Amanda to include in weekly email

Sightline

• application extended to wed

Parenting Scheme

• the plan was to reopen parenting scheme next term for anyone who missed it in the first term, but Fliss is unsure about interest and they are worried people might be confused and resign up

• alternative plan currently is to have an Adoption Station instead of a parenting scheme for anyone who did not get parents or were not contacted by their parents

• Fliss to create a google docs or something similar for it

APPRAISALS

• Jonah did appraisals for the exec members, it was very sweet

23/11/20

minutes (23/11/20) 

LGBT+ Association Meeting

Date: 23/11/20

Time: 7:30pm

Location: Online

ATTENDEES

Members

1. Jonah Graham

2. Peter Kissack

3. Anne Sim

4. Fliss Barrows

5. Allen Drews

6. Freddy Sperring

7. Megan Hogg

8. Amy Rees

9. Amanda Ong

Apologies

1. Scott McCarter 

2. Erica Chan

ORDERS OF BUSINESS

REPORTS

Jonah

• there will be an assembly on Thursday which will be focused on college commissions, corona, and teaching

• if anyone wants details, they can talk directly to Jonah

DURHAM SURVIVORS COLLAB

• Anne and Jonah had a meeting with them which went well

• the Durham Survivors will do an LGBT+ specific story and include that in a permanent story on their page and anne has already started on it

• they could not do any lgbt+ specific posts because they can’t make anonymous posts specific unless someone sends in a specific post

• the plan now is to help them with resources mainly

• Anne is collecting the resources and they will post it on their story as a permanent highlights and have a bunch of resource before the actual post

COFFEE SHOP SOCIAL

• went well, people stayed for an hour and a half chatting 

• had a big zoom call, splitting into groups of 3-4 people

• Peter: there were several times where I was put with the same people, but overall was good and managed to meet a few new people

• timings worked well

• left it open at the end and most groups stayed 20-30 mins 

• was a good opportunity to just chat 

• will be held every wed at 5

• to be included in every weekly email

• to be put on insta and facebook story every week

BREAKOUT ROOMS FOR QUIZ

• quiz teams is a good idea, to try again for the next quiz

16/11/20

minutes (16/11/20) 

LGBT+ Association Meeting

Date: 16/11/20

Time: 7:30pm

Location: Online

ATTENDEES

Members

1. Jonah Graham

2. Erica Chan

3. Peter Kissack

4. Anne Sim

5. Fliss Barrows

6. Allen Drews

7. Freddy Sperring

8. Megan Hogg

9. Amy Rees

10. Amanda Ong

Apologies

1. Scott McCarter 

ORDERS OF BUSINESS

REPORTS

Jonah

• had college reps meeting, went well, there was a good response and managed to raise a couple of issues 

• will try to do every month as requested

• meeting with politics assoc, want to do a co-panel about what more the govt needs to do to help lgbt, education asylum, gender recognitions act, etc

• had first radio show, went well but had tech difficulties, managed to figured it out

• purple radio every week 9-10, graphics will come out this week

Allen

• trans association elections are going ahead, still in the process of speaking to SU, but sorting it out

• had the second pre-election meeting, which showed some interested parties 

• doing publicity with post-grads, good responses, however the groups seemed to have died down 

• tentatively when we can meet in real life we can send a stimulus message to try and get them up again

Megan

• will do posts about TGM, and create an event 

• Amanda will post the event up after the meeting

• book club had 17 new people today

YOU ARE NOT ALONE CAMPAIGN

• idea that Jonah had

• Jonah: there has been a big turnout problem within the colleges, a sense of it being hard to make proper connections at this time between college reps and students because it's hard to put a face to a name and build relationships to get people to come. i am hesitant to put my face forward and instead want to do a campaign that is directed to freshers, and livers out.
  it will be a video with myself and any other exec members who wish to participate as a direct message to them about them not being alone.

it would involve the LGBT+ association, college reps, trans association, and DPOCA and i would like a montage of videos of people saying if you’re “gay, trans, ace, etc” with different faces (to make it seem like a bigger community).
planning to write a script during christmas and start it next term as well as to have a panel / open forum to discuss how lockdown has affected lgbt communities, get an activist, lgbt+ artists as a launch panel and have the campaign video afterwards.

• Megan is keen to get involved, and suggested it might be good at the start of the second term to do posts for the college reps and if they are down to get involved to show who their reps are

• there is a person in purple radio who wants to do a podcast episode about specifically trans and non-binary people specifically, Erica could possibly liase with her and work with them to make it easier (head of arts for purple radio)

• Jonah will try to talk to palatinate and the bubble to have more resources and platforms, would be good to have some positivity

• from a welfare point of view, will have a disclaimer that it will go online that will signpost welfare resources for participants in cases of backlash as well as how to report hate crimes etc

• Campaigns are willing to help out

DURHAM SURVIVORS 

• Jonah has messaged durham survivors to inform them that the association is doing a guide and we want to include them. they have agreed and want to have a meeting

• Anne and Jonah to attend the meeting

SOCIAL TO EXPLAIN DISCORD

• to be on the 4th of dec

• people like the idea of discord but don’t know how to do it

• Freddy will have a recording to how to use it as a basic crash course

POSSIBLE SOCIALS

• new app called gather town, can walk around as an avatar and when you’re close to someone your videos will pop up, kind of like meeting in real life

• to test out 8pm tomorrow to try gather town

• possibly to use for coffee shop social

• Megan has requested to play among us 

• possibly want to do coffee shop socials over christmas

HISPANIC SOCIETY

• collab with the Hispanic Society is happening this week, not sure how well it’ll go, hosting a netflix screening. an eventbrite has already been done for the netflix party

• have quiz on friday 20th at 8pm that Freddy will be handling, Megan will be assisting Freddy for the quiz 

• Megan needs to be added in LGBT 2.0 chat and college rep chats

• for the quiz, Freddy will conduct it in college teams, will sort it out in the next few days

• alternatively, the colleges may want to pair up as there may not be a lot of people attending

• Freddy to check with the college reps

• the quiz will be livestreamed along with written plain text questions 

HOLIDAY PLANS

• continuing the coffee shop

• doing games night on about the 18th of dec 

• possibly to have socials in the morning for international students as well

• could do brunch time

• do at least one actual christmas based social about making decorations for christmas 

• can do on 20th

• will post instructions beforehand to get supplies 

ANY OTHER BUSINESS

• college reps wanted to do a trans guide to ensure that deadname isn't used by the uni. campaigns are interested to do it. Jonah to add Erica and Anne to the reps chat and they can come to the next meeting

• Jonah and Freddy were unable to find a speaker for trans day of remembrance

• suggestion: Miller has talked about a local durham organization that does trans activism, and we could share their things instead

09/11/20

minutes (09/11/20) 

LGBT+ Association Meeting

Date: 09/11/20

Time: 7:30pm

Location: Online

ATTENDEES

Members

1. Jonah Graham

2. Erica Chan

3. Peter Kissack

4. Anne Sim

5. Fliss Barrows

6. Allen Drews

7. Freddy Sperring

8. Megan Hogg

9. Amanda Ong

Apologies

1. Amy Rees

2. Scott McCarter 

ORDERS OF BUSINESS

REPORTS

Allen

• have started advertising for trans association election

• haven't received confirmation from the DSU, will give them one more day to respond (Freddy SU has gotten back, but SU has not) 

• actual election 7th of dec 

• to answer questions 

• Allen will be there to think of questions 

• two pre elections meetings 

• interest: for the pre-election meeting, three people have indicated going, 3 interested, 6 people total who are seemingly interested

• Amanda to include election stuff in the weekly email

Megan

• collab with hispanic soc

• unsure currently which day currently but the plan is to have a movie night 

• quiz will be on 20th 

• Freddy to host

• megan will handle promo

Anne

• had a call with Jonah and Amy and sent stuff about the sexual conduct campaign

• for the campaign, will contact durham survivors and more, have already contracted sexpression and they seem keen on the project

• Amy sent resources as well as a diagram of how to report something in the uni, can send to anyone if they want to see

Amanda

• have a meeting with jon tomorrow to discuss the issue with the two constitutions, will keep everyone updated

RADIO SHOW

• tonight will be the first show

• no advertising has been done yet as the current plan is to treat it as a dress run as Jonah and Fliss are unable to do a test run as the purple radio main area is closed

• advertising for the show will start next week

• the radio will cut off exactly on the hour and Jonah and Fliss planned for this with two songs to pick from as the last song of the night

COFFEE SHOP SPEED-FRIENDING

• Freddy and Fliss want to do an event that is weekly and just about making friends

• they plan to have a zoom call with breakout rooms called tables like a coffee shop

• tentatively to take place weekly on wed from 4-5pm

• similar event to speed friending

• to launch next week

• to include in mail this week

• may need a rotation of exec members, this will be determined on a week by week basis, if Freddy or Fliss cannot make it they will let the group know and someone can help out

• conversation topics will be provided

• first session at least will be traditional speedfriening of groups of 2 with speedflying questions to break the ice and talk to each other 

• as the weeks go on, may broadening this and expand for the idea

RISK ASSESSMENTS

• Megan brought up risk assessments and if they needed to be done as they were mentioned to her by the President of the Hispanic Society

• the association has not filled out risk assessments, but we will from now on 

• there will be a link sent into the group for where to fill out and submit the form

• Freddy to make a template for the online events (as risks will not really change), to use that template from now on

HISPANIC SOCIETY COLLAB

• current plan is to do the quiz in colleges

• Freddy and Megan to be there on the night itself

• Freddy to conduct the live stream while Megan answers questions that may appear on Facebook, or the various messenger chats

• jonah: doing with colleges?

• Megan to be added to all relevant groups

POST-GRAD SOCIAL

• Allen planning to do a coffee morning and a games night in november; probably next week and the week after

• Freddy’s plans for november (to avoid clashing: had the idea for bring a straight night, trans day of remembrance, hoping to get someone to speak, but no concrete plans

• potentially do a bigger games night for everyone

• possibility to repeat every month

TRANS DAY OF REMEMBRANCE

• 20th of november 

• Freddy and Jonah to look for a speaker together 

• what happened last year is people met in a rented venue, made posters, had students speaking, former pres of trans association (frank) spoke, could ask him if he is still around

• Freddy is going to send a few emails out asking around

COLLEGE REP MEETINGS

• scheduled for wednesday 

• Peter, Allen, Jonah, and Fliss will attend the meeting and will ask the reps if they have any qns for the Assoiation and will make a list of the qns that the people present cannot answer cannot answer 

• Jonah has rough ideas on what to talk about during the meeting

DURHAM SURVIVORS COLLAB

• durham survivors to collab to cover the association’s welfare

• will offer in return to include them in the association’s resource guide

• additionally, if they want to post on our social media we can do that as well

EMERGENCY SU MEETING

• regarding the town hall meeting, Maria and Jonah managed to convince them the idea regarding sharing sexual violence stories (previousy discussed) is not good idea, hence it is not going forward

• SU will tentatively do a week long campaign on sexual violence, would like the association to be involved

• Jonah will keep updated

• Freddy can send in statistics and some resources to Anne to make graphics similar to CIA alongside the resource guide

TGM MEETING DATE

• to be held on the 30th of November at 730pm

• Amanda to send out the email by tonight 

CAMPAIGNS

• event for the intersectionality

• contacting professors, idea to have a short event of 20 mins speeches / talks about intersectionality focused on race and lgbt + identity aspects

• still in planning process and getting into contact

02/11/20

minutes (02/11/20) 

LGBT+ Association Meeting

Date: 02/11/20

Time: 7:30pm

Location: Online

ATTENDEES

Members

1. Jonah Graham

2. Erica Chan

3. Peter Kissack

4. Anne Sim

5. Fliss Barrows

6. Amy Rees

7. Megan Hogg

8. Amanda Ong

Apologies

1. Allen Drews

2. Freddy Sperring

3. Scott McCarter 

ORDERS OF BUSINESS

REPORTS

Jonah

• assembly went well, nothing much to vote on, will provide list of candidates next time, only two were contested

• if anyone wants the details of the assembly they can contact jonah

• liberation forum went well, j is going to have another meeting and they are probably gonna create another committee for welfare

• going to have a dismantle the culture group with the staff and students, to basically form an oversight group of the respect commission group to ensure that they are doing what they set out to do

Fliss

• rocky horror social went well, 10 people showed up and it worked well and the streaming worked

• could plan to do something like this again, possibly with netflix watch party

• parenting social is tomorrow, but there is no further preparation needed

• any questions that are sent into the facebook messenger regarding parental scheme will be answered by Fliss

Campaigns

• campaigns have had a bunch of new freshers sign up

• conducted a shop call to brief them on the campaigns that are currently on-going, as well as the upcoming plans 

• Erica and Anne had a meeting with Ewan and they helped them with administrative details such as an action plan and contacts to use

• Ewan will also be hosting a drop in session for association people because the SU didn’t contact the associations properly

• Anne has a new plan for the new campaign (sexual misconduct and consent), if anyone wants to see it, she will share it to the facebook group

• the new campaign is aimed at boosting other groups that tackle sexual misconduct and consent

• to post resources for what to do should an incident occur to someone on campus and how they can make a report to the uni

• to be added to the website as well

• campaigns and welfare, along with Jonah, to collaborate on this

• regarding the GNB, Ewan suggested putting the survey on the welfare groups, Peter has done so

TRANS ELECTIONS

• currently in the process of discussing a date for the elections

• tentatively during the penultimate week of uni

• need to send in the settled date to the SU

CLOTHES SWAP

• questions were raised by a few people (in person and from messenger) about if the association will be running or helping to organize a clothes swap, especially considering that the trans association cannot host one this year

• it is a good opp for people to get some gender affirming clothes and it has been run before with relative success

• however, due to the current situation with COVID-19, there are certain issues; there is no place to store the clothes as the association room is closed, furthermore, distributing them safely will be difficult as well 

• discussion to be tabled for the second term if things have died down by then

MINORITIES WITHIN MINORITIES 

• Peter has managed to get the info together about minority within minority reps and is ready to put together posts for the association’s social media and website

• there was a suggestion to change calling them from minority within minority groups to community groups by J

• no issues about changing the name, Peter to do so as he sees fit

• tentative plans to have a collaboration with the other associations to form an intersectional group as the association already has rep positions for each other association

• plans to advertise this

• currently, we can have people as acting reps, but can only be elected at GM

TERMLY GENERAL MEETING DATE

• to be put in the agenda for next week

HISPANIC SOCIETY COLLABORATION

• Hispanic society wants to do a collaboration to have something celebrating LGBT+ people and latino culture

• Megan had a meeting with the president last week, and they wanted to do a week of talking about lgbt+ people on latino films, tv, etc

• they wanted to do a film night (hispanic society will host), also wanted to the association to host a quiz and they would host a round (Megan has talked to Freddy about this and they are ok with that), also the hispanic society wants to do a post about LGBT+ latino figures, which the association would in turn share to our page

• the quiz is tentatively to be conducted in the same form as the previous one (in college groups) and is tentatively to be held around the week beginning of the 16th of November

• Megan to correspond for the event

COLLEGE REP MEETING

• Jonah to create a doodle to organize a meeting with the college reps this week

• spoke to marys that they want to do an lgbt sensitivity training, will try and get the colleges ro emulate what they’re doing, will bring it up in the meeting and see how it goes down

• will not run with it until mary’s has settled because it’s their idea, will leave it up to them

GOOGLE OUTREACH REQUEST

• google advertising virtual program for people who want to get involved in google

• to be added into the career opportunities google documents

• the document created by Amy is to be linked in the website, and Megan is to do an instagram post about it

• the exec members are to be added into the document as well so as to be able to help with adding on events

TAB AND GUARDIAN MEETING

• tab interested in doing a wider piece on lgbt issues

• jonah has a meeting with the guardian editor this thursday

DUFS

• DUFS has sent the association an email asking if anyone would be interested in writing a blog post about LGBT+ representation in media

• fliss, megan, and jonah interested

• amanda to ask them to confirm exactly what they would want from the post

26/10/20

minutes (26/10/20) 

LGBT+ Association Meeting

Date: 26/10/20

Time: 7:30pm

Location: Online

ATTENDEES

Members

1. Allen Drews

2. Erica Chan

3. Peter Kissack

4. Anne Sim

5. Fliss Barrows

6. Amy Rees

7. Freddy Sperring

8. Amanda Ong

Apologies

1. Scott McCarter 

2. Megan Hogg

3. Jonah Graham

ORDERS OF BUSINESS

REPORTS

Allen

• had two post grad socials over the weekend

• went well, well attended, good turnout 

• there was a good turn out for the five random freshers, one group was complete while two weren’t, everyone seemed to enjoy themselves

Fliss

• have listed the parenting social on facebook

NEW CAMPAIGN

• the campaigns team are gonna start a new campaign about sexual consent and misconduct

• more of an online campaign, similar to CIA, directed towards lgbt+ students and community because there is a lack of resources for lgbt students 

• also plan to make a podcast and posts about it

• amy and peter have had training on this, will be happy to join in 

• welfare and campaigns to join and work tgt

• want to work with the existing sexual misconduct campaigns in durham already, collaborate and help them make posts that are more lgbt focused on their platform, then share on ours, this way can get the message across a bigger audience

PURPLE RADIO CAMPAIGN

• DPOCA has gotten back to the association and over the next two weeks, campaigns will be contacting the interviewee, DPOCA’s VP, Yash 

• the first podcast will focus on the first 4-5 posts on the CIA campaign, and campaign will sit down and have a chat with the interviewee

• erica, anne, one of the members of the campaign committee and shivani, will record and edit the audio and hopefully get the podcast out

• taking suggestions for names of the campaign

GAYBORHOOD WATCH

• fliss and jonah are meeting with joe either tomorrow or wed to talk about it

• there is a gay playlist in the purple radio called gay time playlist or gay list → to be looked into

GENDER NEUTRAL BATHROOMS

• erica and allen met to speak about the gnb campaign and have created a survey where people can enter the positions of the gnb on campus

• when they know how many there are and where they are, the team will proceed from there

• amanda to include in the email the survey

• have roughly 15 responses so far

HALLOWEEN SOCIALS

• Freddy to clear with scott the expenditure of buying the rocky horror picture show dvd

• thursday is rocky horror:

• meet at 815, start 830pm - roughly 1030

• to have it on zoom, as a closed zoom 

• fliss and Freddy to handle the event 

• actual halloween, people to send us pictures, to repost on the page, could ask them to say a fun line with their picture, like a yearbook photo

• Freddy to confirm with megan who is posting the event 

OTHER BUSINESS

question about how to reply when someone you know is asking a question / advice from the page

• depends on the issue, but if someone is expressing welfare issues, do not message if it is someone you know

trans association election

• currently discussing dates, for the exec meetings and the election meeting date

19/10/20

minutes (19/10/20) 

LGBT+ Association Meeting

Date: 19/10/20

Time: 7:30pm

Location: Online

ATTENDEES

Members

1. Jonah Graham

2. Allen Drews

3. Erica Chan

4. Peter Kissack

5. Megan Hogg

6. Anne Sim

7. Fliss Barrows

8. Amy Rees

9. Freddy Sperring

10. Amanda Ong

Apologies

1. Scott McCarter 

ORDERS OF BUSINESS

REPORTS

Allen

• messaged SU about getting finance training and they responded saying they will put on more training in awhile

GAMES NIGHT REVIEW

• good amount of people came and had fun

• ran relatively smoothly and well

• ended up playing nearly 5 hours of among us

VIRTUAL SAFETY

• this is in relation to the zoom bombing incident that happened during one of the socials hosted by Mary’s LGBT+ 

• association needs to find a way to organize a virtual safe space, or as safe as it can be

• the association is to have a disclaimer at the start of socials, highlighting the risk involved, but also what we will do to try and mitigate it

• what would the association will do in a scenario: 

• in discord, if people did join the voice channel and did something inappropriate, if Freddy were kick them out, their discord names would be revealed to Freddy, and action can be taken from there

• issue about people freezing due to the negative comments faced

• the association plans to have thus at least two exec members present for every online social from now on; one to host the social itself, and one to monitor the activity and to be prepared to kick anyone out

• also, to have the option to bar people from entering until the host lets them in for zoom

• on discord, there is to be someone per voice channel who knows how to kick people out

• if talking to the colleges need to communicate with this as well

• participant viewing of who is attending events is disabled on facebook

• mentioned only giving out zoom links to people who click attending, but there is the issue that people might still be nervous that clicking attending on an event might out them

• current tentative plan: have people message or email the association for zoom links so that at least the association can keep track of who has the link

• possible plan: using eventbrite, make events ticketed on facebook and eventbrite will automatically send emails with the link → to look into 

• need to extend the short summary policy that we have to show the disciplinary procedures that will be available should such an incident occur during an association event

• amanda to write something up

• jonah to talk to someone who is trying to set up virtual safe spaces 

• to create a post addressing the situation and that we are trying to ensure that events can be as safe as possible

UPCOMING WEEK’S SOCIAL

• parenting social and post-grad social

• parenting social to do the escape room

• issue of how to do the breakout rooms, might be too complicated 

• tentative plan to put multiple families in the same room

• would need more people for admin (to manage the breakout room, to explain the rules)

• fliss to pre-record a how-to video with them explaining the event and how to manage the escape rooms

• to figure out: another way to be live that is not zoom

• on the 2nd of november, roughly 8pm, there will be a link on the event to the escape room

• to make it a mini competition, people send in the timings for their escape room

HALLOWEEN PLANS

• rocky horror

• to order rocky horror picture show from amazon prime and stream the dvd on zoom

• to put a disclaimer on rocky horror about there being some potentially problematic issues

• tentative plan: to have a possible discussion after the movie, what people think about it, and things like the movie in the context of the time it was made as opposed to current views

• thursday 29th

• costume showcase

• on actual halloween night, the association will post community photos of people in their costumes

• not so much of a competition, more of a fun event for people to showcase their outfits

WELFARE RECOMMENDATION HUB

• problem identified in dropins that if someone comes to talk about a particular issue / identity that the welfare team is not totally sure of, and there is thus the issue of not really being sure what to recommend to people

• therefore, proposing to have a place where people can submit things (books, movies, podcast, etc) to suggest things that helped them with things like accepting or understanding their identity 

• megan can put in the book club books 

• discord

• there has been some recommendations on discord, but there is the issue of not everyone using discord

• tentative plan to add it to the website

• peter and amy have created a google form for it, open questions for people to write what they want

• can link to the different mwm reps or association campaigns as well

• to add a pros and cons of a certain resource

WELFARE DROP-INS

• 1030-1230 on thursday (alternate weeks, this week is amy)

INTERSECTIONAL FEMINIST SOCIETY

• they are adding representative positions for certain minorities and wants the association to distribute a form

• to make a facebook post and instagram story and put in the email

• wed 28th they are having a meeting about being a feminist and supporting trans/non-binary people, discussing issues such as breaking stigma terfs have created

• intfemsoc wanted to get as many trans and non-binary people to come to have them talk 

• association plans to help them advertise

CAMPAIGN SIGN UPS

• the campaigns team is currently discussing doing podcast (separate from fliss and jonah’s radio podcast)

• one of the members of the campaign had to drop out, and therefore campaigns will probably have to open sign ups again

• amanda to include this in the email

• currently team size: intersec (5 non exec)

TRANS ASSOCIATION

• jonah has talked to the su, and we need to send them the timeframe of the nominations and voting

• just received the constitution right before this meeting, amanda will look over it by wednesday

• only electing the top 3, need to advertise the positions

REPORTS COMMISSION MEETING

• jonah went to a respect commission meeting, it came up over summer, it was about homophobia, sexism, racism, etc, 

• it was a talk with the vice chancellor about these issues

• they want to make a respect oversight group, 15 people staff and student to oversee, looking for people who have links to groups and have knowledge about the group

• jonah asked if could have the full exec of the association, they replied to say that jonah should run as a representative of the association

• jonah plan to oversee the workload and applying as an indiv

• if anyone wants to apply to apply 

ACE WEEK

• starting sunday, to include in next week’s email

FIVE RANDOM FRESHERS (PG)

• sunday at 7pm

• to have another exec member present to help out

OTHER BUSINESS

• jonah will not be present next meeting as he has a meeting with the welfare liberation thing

12/10/20

minutes (12/10/20) 

LGBT+ Association Meeting

Date: 12/10/20

Time: 7:30pm

Location: Online

ATTENDEES

Members

1. Jonah Graham

2. Allen Drews

3. Erica Chan

4. Peter Kissack

5. Megan Hogg

6. Anne Sim

7. Fliss Barrows

8. Amy Rees

9. Freddy Sperring

10. Amanda Ong

Apologies

1. Scott McCarter 

ORDERS OF BUSINESS

REPORTS

Fliss

• parenting scheme

• slight issues due to large amount of sign ups and data configuration

• selected exec members to send out emails by the end of the week 

• to edit the parenting scheme sign up to make less open ended questions 

QUIZ DEBRIEF

• went well, people enjoyed it

• moving forward, to have separate people to help to do live stream, read questions, answer questions in chat

• therefore, need someone to help Freddy next time

• issue with the song portion 

• option to screen share on zoom with sound

• also possibly to play on a separate device 

• good to have a break in the quiz to have a chat and make friends

• possibly to have the zoom start half an hour before the start of the quiz to let everyone get to know each other 

• Jonah and Freddy to have a feedback meeting with the college reps

PARENTING SOCIAL

• not sure to have a quiz

• possibility: escape room (durham based escape room, find mr x, use durham streets)

• saturday 24th, time to be confirmed

POSSIBLE SOCIALS

• jack box games

• Erica might have some available games the association can use

• club penguin (?)

• arts and craft social

• zoom call with breakout rooms randomized, blind speed painting, cameras off, draw and turn on the camera

• halloween social draw each others monster / costume

• halloween

• have people send in outfits to the facebook (make it clear that it would have to be put on our page)

• on halloween night announce the winner

• or either just do a community showcase of the different costumes without a competition

• rocky horror picture 

• rent on amazon prime? (3.49)

• to be confirmed with Scott

INTERSECTIONAL FEMINIST SOCIETY 

• society reached out to Freddy about a collaboration 

• the society wants to collaborate with the association to do a feature about being more inclusive to trans and non-binary people in feminism, how to combat transphobia, etc

• Freddy to go along to a meeting next wed to see

• the society wants the association to help raise awareness, get some people to be the ‘experts’ on the subject (trans and non-binary people)

• the feature is to be collaborative and a chance to talk more about the issues at hand

• association to try and get trans and non-binary volunteers 

• the society also wanted help with the wording of a post and Freddy helped them with it

• time frame: 28th oct or 4th of nov, they currently have a few things lined up for now so it’ll be after that

• the timeline seems to be open and can be pushed back if necessary

GAMES NIGHT

• among us

• scribblio 

• to have more than one night

• try and get people on the discord server

• saturday 17th, 7.30pm

PURPLE RADIO

• have to sign up as an association, will cost £60 (whole year for an hour every monday night)

• may also have additional incurred cost of music selection (purple radio currently has 21,000 songs)

• current plans for the show

• intersectionality campaigns to do a podcast collab, maybe every two weeks or a month to have discussion with Durham academics or different people who have been affected by the relevant issues 

• to be confirmed with Scott before proceeding 

• deadline to 16th october 

LIBERATION, WELFARE AND EQUALITY FORUM

• what has been conveyed currently is a termly meeting as a way to have the colleges and associations to have more communication

• the association has been asked for feedback and found the idea good but there are some issues

• e.g. only one officer can account for welfare equality and liberation, which is limited

• jay, peter, and jonah will be in contact to talk about the deliberation community

• there are also certain practicality limits

• the forum is meant to be basically a way for campaigns to run their ideas through larger group

• currently, support from other associations is also unclear

• welfare opinion

• currently unsure how useful the forum will be as the subject of discussion is unknown

• but if it is chance for people to get their voices, it could be possibly useful

• however, liberation as a whole is not necessarily exclusive welfare, may be better for the president - who has better of a view of the whole situation - to be inside than welfare officers

• Jonah suggested to split welfare from the rest 

• Jonah to confirm more details about the meeting and relay

EMERGENCY SU MEETING

• the exec previously had motion to agree to participate in the emergency SU meeting

• the association has since agreed to have a discussion on sexual violence and spiking

• however, the meeting as issues as there was disagreement about how it would go about in terms of practicality of people speaking up and confidentiality issues 

• therefore, the idea is not going forward, the su meeting probably won’t happen for a while and has been postponed

• Jonah to keep us updated

TRANS ASSOCIATION

• Allen is currently an admin on the page

• Jonah has talked to Miller and Luke, and Miller has a fresher volunteer (Jem Parker)

• to have working group to set up elections

• Jonah, Allen, and Amanda to have a meeting with Miller, Luke, and Jem

OTHER BUSINESS

fashion show 

• the chat is currently active and the old exec is trying to elect a new exec and are going to have a meeting

• question of jurisdiction

• answered, they have the right to elect their own exec members

• still a subgroup of the association and under Fliss’s control

• Fliss to update us on the fashion show

05/10/20

minutes (05/10/20) 

LGBT+ Association Meeting

Date: 05/10/20

Time: 4pm

Location: Online

ATTENDEES

Members

1. Jonah Graham

2. Allen Drews

3. Erica Chan

4. Peter Kissack

5. Megan Hogg

6. Anne Sim

7. Fliss Barrows

8. Scott McCarter 

9. Amy Rees

10. Freddy Sperring

11. Amanda Ong

Guest Members

1. Sam

2. Keziah

ORDERS OF BUSINESS

REPORTS

Jonah (president)

• in the process of working with the liberation network

• regarding the dismantling the culture campaign, jay will be asking for the association’s input and Jonah will update again when it becomes clear

• re-registration is officially complete

• have more people to add to the mailing list, to send the list to Amanda

Fliss (vp ug)

• have been doing the parenting scheme, five random freshers, running the lgbt+ freshers group chat and it has been going well

• post grad has messaged them about creating a post grad freshers group chat, Allen is to create the group chat and send it out 

Allen (vp pg)

• had request from postgrads so set up the five random freshers for postgrad and therefore have created a google form about it, there has been quite a few sign ups

• parenting scheme for post grad is currently doing well

• have set up a social for post grads and mature students on the 24th of October

Peter & Amy (welfare)

• have been doing welfare wednesday over the summer

• been creating a list of lgbt+ run or inclusive helpline

• had su training, last week had the first drop ins 

• the regular timings for welfare drop ins have not been decided as the schedules of the welfare officers are still pending the release of their timetables

• created freshers guide with other exec members

• regarding safe sex supplies, it is currently unclear about how they can give them to people safely as well as anonymously considering the current climate, have sign posted in the post other places that safe sex sippplies can be obtained

• to tell college reps that if they needs any gender affirming things the association can provide it for them

Freddy (social sec)

• did some among us games

• working on a quiz this weekend with the college reps, managed to contact the college reps and they are all happy to do that apart from collingwood (Peter will take over), no one for grey (Jonah), johns, and jobo, South (Fliss), ustinov the welfare rep will contact Freddy 

• Allen to help liaising with the reps

• will contact more people for jobo

Erica & Anne (campaigns)

• working on campaign for intersection awareness, starting disability campaign next week 

• Fliss to help them with the disability campaign 

• currently working on gender neutral bathroom and dress code

• got in contact with the DUCK liaison and DUCK is to help the association repost our content on instagram 

• DUCK also to provide an exec member from their team during a campaigns meeting in order to help plan a panel for the association

• to ask duck about charity raising together

Megan (publicity & media)

• made an insta over the summer and it’s doing well, over 500 followers

• designed freshers and frep guide

• aiming to work out how to do social media posts in a well paced manner

• book club is going well, 15-20 said they’re going for the next meeting

Scott (finance)

• haven’t really spent much money, have had the finance training

• need at least two people on the exec to be financed trained (Allen to do it)

Amanda (steering)

• to send out the first weekly email of the term by today 

MEET THE ASSOCIATION

• event on wed, 3pm

• the exec is to introduce themselves briefly during the meeting

• taking questions as well, questions can submitted to the facebook page, to the google docs or anonymity, or can be asked directly in the call that day (either by chat or verbally)

5 RANDOM FRESHERS RETURNERS VERSION

• tentative plan to have a 5 random returners at the start of next term

COLLEGE COMMUNICATION

• Peter and Jonah to have a zoom call with the college reps about what the association and colleges can do together as well as what the colleges would like the association to do

• tentative plan to have this call each term

BLACK HISTORY MONTH

• to incorporate something into the intersectionality

• Jonah to talk to DPOCA as well to offer to share their guide and posts

• tentative plan to create posters focused on black lgbt+ individuals

• Amanda and Jonah to check if there are old drafts

PURPLE RADIO 

• an LGBT+ Association radio show was started two years ago by Tom (former steering) and the association plans to bring it back 

• tentative plan to have it on monday night

• Jonah to talk about purple radio if the slot is open

• will get a creative team to sort out the program

• concept is not finalized

OTHER BUSINESS

Post-grad engagement

• doing well currently, higher numbers than the association has had

• postgrads have been reaching out, Sam (he/him) is to post contacts to Allen to help

• Allen to try and get into the mailing list for the taught and research postgrad to advertise

Days to note

• 8th is international lesbian day

  • to do a short post 

• 11th is national coming out day

• 20th is pronoun day

• post, how to use them, etc

• 26th is intersex awareness day

• to make a post to raise awareness

• or alternatively to share what charities are doing

• try and give the platform to an intersex campaign

30/09/20

transcript (30/09/20) 

LGBT+ Association Meeting

Date: 30/9/20

Time: 4pm

Location: Online

ATTENDEES

Members

1. Jonah Graham

2. Allen Drews

3. Erica Chan

4. Peter Kissack

5. Megan Hogg

6. Anne Sim

7. Fliss Barrows

8. Scott McCarter 

9. Amy Rees

10. Freddy Sperring

11. Amanda Ong

ORDERS OF BUSINESS

REPORTS

• freshers fair breakdown

• the turnout was low due to the circumstances at hand, however it went well despite this and no one encountered any major problems

Fliss (VP UG)

• to create a give random freshers, but for post graduates

• Fliss will send the basic outline for the five random freshers form to Allen (VP PG), Allen to make one for the postgrads

FIRST WELFARE DROP INS

• first welfare drop ins will be conducted this friday by Peter and Amy (welfare and assistant welfare officer)

• password and link will be uploaded to facebook and instagram

• Megan (publicity and media officer) has a link tree set up on instagram and will forward it to peter and amy, also to put a story on instagram about drop ins 

QUIZ

• to take place on the 10th of october 

• planned to be done via livestream, tentatively through facebook live 

• the quiz will be conducted via kahoot

• teams are to be made via colleges, college reps will be appointed the ‘head’ of the team and will conduct their own zoom call with the LGBT+ people within the college itself and will be the ones to submit the answers into kahoot

• all to be confirmed with the LGBT+ college reps, 8 have indicated interest already

• those colleges without a rep will be represented by an exec (preferably of the same college)

• currently ustinov and south do not have a rep and there has been trouble getting in contact with collingwood’s rep, fliss marked to take south college, allen for ustinov, and peter for collingwood

• Freddy (social secretary) to be in charge of the event and to post on the event page to make clear what is going on

• Freddy also to send Megan the details of the event so that she can make and instagram post about it

• will attempt to livestream the event on discord as well as on facebook via two different screens

ADVERTISING OTHER ASSOCIATIONS / MWM GROUPS

• to have a social media post to show the minority within minority groups

• to have a post about the other associations 

• to contact the other associations to ask them what key stuff they would like us to mention in the posts

• tentative plans to have a post about the college reps and LGBT+ reps

• to be done after freshers week so as to not overwhelm the freshers

TRANS ASSOCIATION

• the trans association currently does not have a full exec and has no election

• Jonah (president) to talk to Ewan about this and suggest that the LGBT+ association can help put on elections if necessary, also to ask about their re-registration 

• would be helpful in the mean time to find a trans rep 

• to advertise the trans association on the LGBT+ association page as well

• not to run the system for them as it would be encroaching on their jurisdiction, but helping where possible

• Peter has messaged Miller (he/him) and Allen has messaged Bran Blackshow (they/them), but it is unsure if either of them will still be on the exec in the upcoming year

EMERGENCY SU MEETING

• the womxn association president has contacted Jonah about an emergency association meeting with the SU regarding the ongoing investigations about the screenshots that have been circulating around

• the meeting is to be focused on misogyny, racism, lad culture affecting minority groups, etc

• the association has a general policy not to be involved in politics and therefore a vote was taken among the exec on whether or not to participate in the meeting

• vote was taken by a raise of hands (no secret ballot was requested) and it was a unanimous vote to participate in the meeting

EMAILS

• have received emails about job opportunities for LGBT+ students

• Amanda (steering) to forward the emails to Amy who is collating them in a word document

• career document is then to be put in the linktree

• also have received emails about people wanting to get more involved with the association 

• to mention: college reps, minority reps, campaigns team (currently full)

TIME FOR WEEKLY GENERAL MEETINGS

• set for 7:30 Monday every week, could be subject to changes depending on the exec members schedules as they have not been set

OTHER BUSINESS

Launch event for the discord

• to be combined with the quiz

• will announce the discord at the end of the quiz

• Freddy will attempt to livestream the event on discord as well as on facebook via two different screens

Meet the association 

• tentative plans to do anonymous questions on discord

16/09/20

minutes (16/09/20) 

LGBT+ Association Meeting

Date: 16/9/20

Location: Online

ATTENDEES

Members

1. Jonah Graham

2. Allen Drews

3. Erica Chan

4. Peter Kissack

5. Megan Hogg

6. Anne Sim

7. Fliss Barrows

8. Scott McCarter 

9. Amy Rees

10. Freddy Sperring

11. Amanda Ong

ORDERS OF BUSINESS

REPORTS

Jonah (president)

• sent in a condensed version of the associations plan for freshers week

• mentioned the freps and freshers pack 

Megan (publicity and media)

• freshers and freps guide has been completed

Fliss (VP UG)

• emailing the company about the jumpers, have sent in the forms and will hopefully get them ordered by the start of october 

• jumpers will be ordered to their house and the exec members are to pick them up

• 42 people have signed up for the five random freshers events, sign ups will open indefinitely 

PARENTING SCHEME

• 130 responses for the parenting undergrad scheme (58 children : 72 parents - half of which are single parents that will be paired up)

• 9 responses for postgrad parenting scheme

• will be pairing children and parents up soon for the scheme

• need to add to facebook page that the scheme will be open till the first week of term (10th of october)

• Megan to post an instagram story regarding the deadline

• parenting social to be held on the 24th of october, saturday

INTERSECTIONALITY CAMPAIGN UPDATE

• working on the survey that can hopefully be posted on sunday

• next topic that the campaign will be focusing on is disability and lgbt intersectionality, the team has someone doing research on it and Erica will be having a call with her tomorrow to sort it out

• will also be contacting SwDA for their opinion

FRESHERS WEEK PLANS

• meet the association q&a

• wed 7th oct, 3pm, zoom

• will take questions

• facebook to have pre submitted questions as well

• quiz

• sat 10th oct, 6:30pm 

• tentative plan, may not actually be a quiz

• scavenger hunt

• week after

• parenting scheme to have a quiz on kahoot during the social

• either to meet parents face to face or do a video call between parents and children, covid depending

• possibly will live stream the event so that people have multiple ways to join in

• parenting scheme to have its own picnic event, covid depending 

DISCORD

• to have a launch social on it during freshers week

• to be introduced during the q&a 

• publicise to freshers 

• to make it live before the freshers arrive

• have a proper social that introduces the discord

• can send off the guides into the various chats; euan, lgbt reps, freshers

• international freshers possible plan

• casual plans on the discord, like board games social 

DISMANTLE CAMPAIGN

• the campaign is planning protest on the 5th, association has stated that we would like more engagement with the campaign

• will show support, but will leave the managing to the voices of groups like the womxn group and the DPOCA group

DUCK CHARITY

• DUCK charity has contacted us regarding a college swap and having our own campaign on their platform

• association plans to collaborate for the college swap, but covid depending

• will not collaborate with the campaign as we currently have an intersectionality campaign going

OTHER BUSINESS

• politics society are keen to share a panel in the second term, a lgbt activist panel, activism from different sectors, a MP, minister, then education, then someone local

• anyone with any suggestions can add in

09/09/20

minutes (09/09/20) 

LGBT+ Association Meeting

Date: 9/9/20

Time: 11am

Location: Online

ATTENDEES

Members

1. Jonah Graham

2. Allen Drews

3. Erica Chan

4. Peter Kissack

5. Megan Hogg

6. Anne Sim

7. Fliss Barrows

8. Scott McCarter 

9. Amy Rees

10. Amanda Ong

Apologies

1. Freddy Sperring

ORDERS OF BUSINESS

REPORTS

Jonah (president)

• did the SU registration

Fliss (VP UG)

• has message the email account, no one replied, will go through the website

• jumpers will cost ~£16 each

Megan (media & publicity)

• freps and freshers guide are nearly complete

• one will be done by today

TRAINING

• administrative / welfare people each are gonna try and undergo training

• individuals have been assigned the training that they are to undergo

FRESHERS WEEK AND COVID

• association activities are likely to be held online

• the DSU is closed, meetings are likely to be held online 

• parenting social

• tentative plan to do an outdoor picnic, not above 30, abiding by the rules

• covid depending and depending if there are any change in the current rules

• SU plan for freshers week is to be less college centric, have asked SU to come up with events

• associations in general want to do an hour meet up event as a kind og “get to know the association”

• need to have a strong virtual presence

• to have a welfare meetup presence online

• planning to work with the colleges

MEET THE EXEC

• planned to do the week after freshers

• tentative to combine with a speedfriending event

GENERAL EVENTS LINE UP

• online fundraisers, to be done across the year

• coffee shop crawl

• speedfriending

• halloween events

• to have a virtual back up for all events

• all events are covid depending

COVID SAFETY AND EVENTS

• need to monitor the number of people coming to events, plan to put tickets online for people to buy to keep track

• Jonah (president) and Amanda (steering officer) have been put in charge of maintaining social distancing rules during events 

WELFARE DROP-INS

• to do online drop ins even if it is possible to conduct in person ones

• currently looking into what can be done for in person drop ins, there is no particular SU policy, so will follow the government guidelines

• colleges are doing in person welfare drop ins that are socially distant, there is no particular SU policy, as long as we follow the government guidelines, will have a look into that

• currently have no access to the association room so might have to book a different room to have the drop in

• might mimic the college system of having a book ins for in person drop ins

• issues with zoom drop ins due to the environment of the individual and the fact that they may not be out

• maybe to ask college welfare if individuals can use the college welfare rooms to zoom if needed

COLLEGE REP ENGAGEMENT

• planning to have a group chat with the college LGBT+ reps

• have most of their contacts and have spoken to most of the reps themselves

• only left with south college and ustinov

LIBRARY

• plan to get the books read by the book club last year into the library

• most of the books are either online, free, or in bill bryson, so the cost will not add to too much

• thinking about asking for donations and looking into charity shops

• current costs looking around £37.06

• Amanda to look into an app for keeping track of the books

• Allen to contact Tim from liberate my library to see if he is willing to help in obtaining the books

PROTESTS (DISMANTLING THE CULTURE)

• a group has been set up by Jay Smith about dismantling the culture campaign

• the statement has been signed by the association

• will wait for more details